Wells Fargo is seeking an Associate Executive Specialist to join our Manager Advisory (MA) and Separation Services Group (SSG) Teams within Human Resources. This role will be responsible for providing administrative support to two Human Resource Leaders, April Taylor and Brian Rubenstein, and their teams.
In this role, you will:
Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
Support projects by coordinating meeting logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants
May assist with budget planning and reporting.
Act as information source on group and company policies
Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function
Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
Partner with other administrative professionals to ensure seamless handoff and coordination of duties/tasks/responsibilities in the other's absence and/or in support of the business
Required Qualifications:
6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Desired Qualifications:
Experience supporting multiple senior level leaders/executives with calendar management, travel arrangements, scheduling of meetings and events
Excellent verbal, written, and interpersonal communication skills
Strong analytical skills with high attention to detail and accuracy
Ability to effectively work in and support a virtual team environment interfacing electronically and by phone.
Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines.
Experience handling confidential material in a professional manner.
Experience in creating and editing executive ready power point presentations
Experience with Workday and My Concur
Experience managing SharePoint site and Microsoft Teams channels
Experience with ordering and purchasing equipment and supplies
Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, MS Teams and SharePoint) skills
Displays initiative, acts proactively and demonstrates a sense of accountability for key responsibilities
Comfort level with preparing staff agendas, organizing materials and pulling basic reports for larger team
Job Expectations:
Must be in office at the Phoenix - Rose Garden location 3 days a week
Posting End Date: 20 Sep 2024 *Job posting may come down early due to volume of applicants.
We Value Diversity
At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
Applicants with Disabilities
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements:
a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.