Associate Event Planner at Ingram Micro Inc in Williamsville, New York

Job Description:

It's fun to work in a company where people truly BELIEVE in what they're doing!

Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts. Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage™ set us apart. Learn more at www.ingrammicro.com

Ingram Micro has earned Great Place to Work Certification™ for 2022-2023 in the United States! This prestigious recognition reflects our commitment to our people and our culture.

Come join our team where you'll make technology happen in surprising ways. Let's shape tomorrow - it'll be a fun journey!

What does it mean to be an Associate Event Planner?

An Associate Event Services Planner is a self-motivated, energetic, and results oriented position responsible for the logistics organization and delivery of Ingram Micro's one day meetings with attendees in the range of 50 to 500 guests, elaborate on-campus events and sales facing events, reseller dinners, reseller happy hours, movie nights, and virtual experiences. The Associate Event Services Planner is charged with creating experiences and bringing visions to life; working with clients to identify their needs and ensure customer satisfaction. Other requirements include but not limited to managing the budget, researching venues and suppliers, being the lesion between your client and the suppliers, execution, onsite support, and overall event guidance. 25% travel required; job will require working non-traditional (weekends and holidays may be required).

Who is the successful Associate Event Planner?

• An Associate Event Services Planner is customer focused, resourceful, action oriented, collaborates, instills trust, plans & aligns, able to make complex decisions, ensure accountability and drives results of well-planned, well organized, well delivered events.


• Provide timely reconciliation of program expenses vs. budgets to clients; strengthen relationship with clients; and offers individual recognition of a well-done program.


• The outcome of the attention given to the process of purchases and distribution is trust and accountability from clients, associates, and vendors.


• Strong relationships with MAM, CSM, and clients which will result in a successful customer experience that meets the customers' needs and creates a memorable experience.


• The Associate Event Services Planner will be a reliable and professional associate by those that work with them.


• Accurate, timely budget reconciliation. Strong communication throughout the budget process will ensure the client is aware of all aspects of financial hard costs.

Knowledge and Skills :

• Foundational Knowledge of: Meeting/Events planning, travel industry, meeting software, and basic accounting practices.


• Foundational Skill in: Negotiating, contract review, organization, customer service, oral and written communication, multi-tasking, site selection, web-based registration builds and operations, budgeting and account reconciliation


• Ability to: Meet deadlines under pressure, work in a fast-paced environment, manage multiple projects, work independently, think outside the box, think on your feet

Requirements :

• Previous work experience: Two plus years in service/hospitality, meeting/event planning; experience in problem solving and process improvement. A professional appearance and positive attitude is a must


• Formal education or training: Bachelor's degree in hospitality or additional relevant experience in related field

The typical base pay range for this role across the U.S. is USD $60,000.00 - $96,000.00 per year.

The ranges above reflect the potential annual base pay across the U.S. for all roles; the applicable base pay range will depend on the candidate's primary work location, pay grade, and variable compensation plan. Individual base pay within each range depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time of hire. New hires starting base pay generally falls in the bottom half (between the minimum and midpoint) of a pay range.

At Ingram Micro certain roles are eligible for additional rewards, including merit increases, annual bonus or sales incentives and long-term incentives. These awards are allocated based on position level and individual performance. U.S.-based employees have access to healthcare benefits, paid time off, parental leave, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, and wellbeing benefits, among others.

This is not a complete listing of the job duties. It's a representation of the things you will be doing, and you may not perform all these duties.

Please be prepared to pass a drug test and successfully pass a pre-employment (post offer) background check.

Ingram Micro believes there is no place in our society for social injustice, discrimination, or racism. As a company we do not - and will not - tolerate these actions.

Ingram Micro Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law.