Executive Operations Specialist at Federal Reserve Bank (FRB) in Chicago, Illinois

Job Description:

Company

Federal Reserve Bank of Chicago

The Executive Operations Specialist provides operational and administrative support to the President and the Office of the President. The individual ensures the Office of the President runs smoothly by managing the flow of information, communications, and operations. This position is considered expert level and performs work of high priority and sensitivity. The incumbent works independently with minimal supervision. This position has no direct reports.

Your Responsibilities

• Organizes, prioritizes, and proactively manages the identification and gathering of materials and information relevant to the President’s schedule, activities, and engagements.


• Coordinates with subject matter experts to ensure timely delivery of briefing materials and clear processes are in place for effective meetings.


• Develops and distributes the President’s daily briefing book, responsible for gathering all relevant information and meeting materials in a timely manner.


• Plans and directs travel arrangements, proactively managing inter-department coordination, reimbursement, and related policy compliance.


• Independently manages confidential and non-routine information. Supports and assists in planning, communication and execution of President and Office of the President meetings with minimal managerial oversight.


• Performs administrative tasks accurately, timely and with discretion on behalf of the Office of the President.


• Coordinates other small to large projects on behalf of the Office of the President and/or participates in larger District strategic projects.


• Supports and assists in process/project management improvements within the Office of the President.

Your Background

• Bachelor's degree or equivalent experience 2-6 years of experience in executive office operational management and/or coordination preferred


• Expert level interpersonal, analytical, organizational and time management skills


• Strong attention to detail and punctuality


• Expert project management skills Exhibits excellent judgment and high levels of professional etiquette and discretion to handle sensitive and/or confidential situations


• In-depth knowledge of department, Federal Reserve System and District practices, policies, and programs


• Expert level problem solving and decision-making skills.


• Strong written and oral communication skills


• Service oriented, team player and flexible to meet changing business needs


• Expert level proficiency in Office support software and ability to learn new applications

What we offer:

• Comprehensive benefits package includes medical, dental, vision, prescription drug coverage, 401k savings plan, retirement plan, paid time off, transit benefit, onsite gym, and subsidized cafeteria.


• A continuous learning environment with opportunities to gain new skills and grow your career.

Additional Requirements:

• This is a hybrid position requiring a minimum of four days per week in office.


• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.


• This position has additional screening requirements due to the information accessed while performing the job. These additional screenings would be initiated at the time of offer acceptance and can take approximately two months to be completed. The screening covers areas such as education/employment verification, criminal history, credit history, and reaches out to your references and people that know you well.


• As a condition of employment, Federal Reserve Bank of Chicago employees must comply with the Bank’s ethics rules, which generally prohibit employees, their spouses/domestic partners, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies. If you or your spouse/domestic partner or minor child own such securities and would not be willing or able to divest them if you accepted an offer of Bank employment, you should raise this issue with the recruiter for this posting, who can provide you contact information for our ethics official if necessary.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression, or veteran status.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

Yes

Job Category

Administrative/Clerical

Work Shift

First (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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