Set-Up Coordinator at Indiana University in Bloomington, Indiana

Job Description:

Department



INDIANA MEMORIAL UNION (BA-IMAU-IUBLA)



Department Information



The Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and multiple departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.


Indiana Memorial Union (IMU) is proud to be a department within the Office of Student Life, committed to promoting learning and respect by integrating diversity, equity and inclusion in all programs, interactions, and partnerships. We commit to creating and maintaining an inclusive environment where all people are respected, valued, and affirmed so that they may know they matter and belong at Indiana University.


The Indiana Memorial Union (IMU) has been the heart of the Indiana University Bloomington campus for more than 100 years. Everyday thousands of students, faculty, staff, alumni, and guests enjoy the many amenities and opportunities the IMU has to offer. This position is responsible for supporting all functions related to meeting support within the IMU, making sure no detail is overlooked. With nearly 100 years of special event experience, about 50,000 square feet of meeting space, and almost 30 venue spaces to choose from, the IMU hosts thousands of events each year.



Job Summary



Department-Specific Responsibilities

• Oversees and participates in the preparation of meeting rooms, banquet rooms, outdoor venues, performance halls, and other areas.
• Responsible for setup, tear-down, removal of equipment, cleaning and maintenance of equipment.
• Coordinates activities of workers involved in providing setup support.
• Assists with the set of function rooms for meetings, catering, and conferences.
• Moves tables, chairs, staging, sound and AV equipment, computer equipment, etc.
• Assists with technical set up.
• Remains in direct contact with clients.

General Responsibilities

• Reads and interprets set-up sheets.
• Works with event management concerning logistical requirements.
• Oversees and participates in the set-up of meeting rooms, banquet rooms, performance halls, classrooms, outdoor venues and other facilities.
• Interacts with clients to determine customer needs and resolve problems or concerns.
• Participates in the cleanup of all venues after events and meetings.
• May perform custodial duties on a regularly assigned area or on an as needed basis.
• May maintain database to track usage and location of equipment.
• Assembles, operates and ensures public address and audio-visual equipment is in good working order.
• Inspects equipment for defects or damage and notifies maintenance personnel or outside service contractors for repairs.
• May maintain database to track usage and location of equipment.
• Consults with supervisor and other personnel to resolve problems, such as facility needs and maintenance, equipment performance, output quality, and work schedules.
• Fills in for supervisor in his/her absence scheduling and training hourly employees on work activities.
• Trains employees in work and safety procedures and departmental policies.
• Drives vehicle as needed.

Qualifications



EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 1 year of setup/facility support experience.

LICENSES AND CERTIFICATES

Required

• Valid driver's license and ability to be insured by Indiana University upon date of hire.

SKILLS

Required

• Ability to work in a safe and efficient manner.
• Ability to interpret and follow oral and written instructions.
• Knowledge of materials, methods, and the tools used to perform job duties.
• Ability to operate the machinery and equipment used in area of expertise including Public Address systems, audio-visual equipment, spotlights, projectors, screens, overheads, cordless microphones, electrical lighting equipment, and other basic hand tools.
• Ability to interpret blue prints or other sketches and drawings.
• Ability to operate a computer.

Working Conditions / Demands



This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 40 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Bloomington, Indiana


This is an in-person position.



Advertised Salary



$17.51 per hour



Work Hours



Position is responsible for nights and weekends.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Intermediate


FLSA: Nonexempt


Job Function: Operations


Job Family: Events
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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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