Administrative Assistant at Pye-Barker Fire & Safety in Ocala, Florida

Job Description:

*Make a difference, protect lives, and achieve your dreams. *Build your career with the industry-leading fire, life safety and security company.
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization.
Provides administrative and clerical support to an assigned location, department, and/or unit.
Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.

This individual will be taught permitting, assist HR with new hires, procurement and up-keep of contract jobs.
*Location:*
On-site (no remote or hybrid options)
953 NE Osceola Ave
Suite 101
Ocala, FL 34470
*Essential Duties & Responsibilities:* 

* Greets and directs clients and visitors.

* Answers phone calls and emails in a timely manner.

* Manages company telecommunications network and communicates with answering service.

* Makes appointments and referrals

* Manage data in spreadsheets and reports

* Creates and maintains office related records and reports

* Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,

* Maintains the integrity and confidentiality of confidential employee or departmental files.

* Receives, records, and distributes packages and mail.

* Manages key vendor accounts, supply inventory, and submits invoices for payment

* Compiles budget data and maintains financial records as requested.

* Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

* Assists with projects and event support

* Assists other departments as needed

* Assists with Customer relations

* Assists with Contract creations

* Manages all branch Fire Alarm Invoicing

* Perform other duties assigned by management.

*Education/Qualifications:*

* High school diploma or equivalent required

* 2+ years of experience in office administration or a similar role

* Experience in customer service or client-facing roles
 

*Other Qualifications:*

* Familiarity with office management procedures and basic accounting principles

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

* Proficient in Microsoft Office Suite or similar software.

* Basic understanding of office equipment

* Basic understanding of clerical procedures and systems such as recordkeeping and filing

* Ability to handle complaints, inquiries, and communications with professionalism

* Ability to maintain the confidentiality of sensitive company and client information
 

*Other Duties:*

* Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

* Performs other duties as assigned.

*Physical Requirements:*

* Prolonged periods sitting at a desk and working on a computer. 

 

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*Benefits and Perks:*

* Excellent pay

* Medical, dental, vision

* Company paid life insurance

* Company paid short term disability

* 401K with employer match

* Paid vacation and company holidays

* Company vehicle (if job applicable)

Pye Barker Fire and Safety is an Equal Opportunity Employer

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