Accounts Payable Analyst at Air Culinaire Worldwide, LLC in Tampa, Florida

Job Description:

Air Culinaire Worldwide, LLC

Job Purpose:

Manage overall customer and vendor relationship and ensure accurate invoices, credit card transactions and payments are received and processed timely. The Accounts Payable Analyst is responsible to ensure tasks and functions in the accounting department are in accordance with ACW policies and procedures.

Responsibilities and Associated Duties:

• Prepare and present to management regarding customer billing, vendor spend, savings potential and other opportunities and risks that could have substantial impact on company performance.

• Prepare, present, and make recommendations on margins as well as pricing rules that will provide additional billing automation.
• Investigate and resolve customer inquiries to include the preparation and authorization of invoice adjustments in coordination with the process improvement team.
• Review and verify vendor set up forms.
• Validate vendor invoices and approve for entry.
• Review and record customer payments.
• Review and monitor customer accounts to insure accounts remain within terms. Follow ACW collection procedures when accounts are outside established terms. Change terms as appropriate based on collection procedures and efforts and communicate changes to various departments as appropriate.
• Determine weekly vendor payments based on cash analysis.
• Reconcile customer and vendor statements: investigate and resolve discrepancies and inquiries.
• Produce, reconcile, and resolve end of month balance sheet work papers.
• Review, confirm and prepare annual 1099 forms and ensure compliance with requirements and deadlines.
• Assist with preparation of internal and external audits.
• Review and actively participate in the evaluation and improvement of accounting policies and processes.
• Effectively communicate with vendors, customers, internal departments, and management teams.
• Protect ACW assets and values by maintaining confidential information.

Benefits Package:

• Air Culinaire Worldwide employees have the flexibility to design the benefit selections best suited for their needs.
• Full Time employees are eligible for healthcare and supplemental benefits on the first of the month, following 30 days of employment.
• 401 (K) Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions. Plan entry is the first day of the month following 30 days of employment.
• Three (3) medical plans to choose from, with an excellent employer contribution.
• Available Dental and Vision insurance
• Company paid basic life insurance, with the option to elect additional voluntary term life.
• Company paid short-term and long-term disability insurance.
• Available supplemental benefits, including critical illness, accident insurance, hospital indemnity insurance and pet insurance.
• Health Savings Account and Flexible Spending Account available (for eligible plans)
• Generous Paid Time Off Program for full time employees
• Employee Assistance Program (EAP)
• See our benefits here Benefits Guide 2024
• Watch Me To Learn About How Exciting it is to Work for Air Culinaire Worldwide

Measures of Success:

Smart Goals- success will be measured using the Smart Goals, which are established annually, just prior to the new Fiscal Year starting which include:

• Specific Job Responsibilities
• Stellar Customer Service
• Integrity & Accountability
• Entrepreneurial Spirit
• Teamwork Commitment

Knowledge, Experience and Skill Requirements:

• Demonstrate knowledge of ERP system.
• Ability to make judgment decisions where several courses of action are present
• Ability to interpret and explain financial procedures and policies.
• Ability to read, analyze, interpret and write business reports, technical procedures and accounting entries
• Ability to manage multiple large projects simultaneously.
• Must have a minimum of an Associate Degree in accounting.
• Possess excellent written and oral communication skills.
• Communicate professionally and possess excellent phone etiquette.
• Intermediate computer skills required with demonstrated proficiency in MS Office Word, Outlook, and Excel.
• Must possess knowledge of general office duties and equipment.
• Knowledge of general accepted accounting procedures as they apply to the examination and processing of accounts payable
• Ability to work well with others in a changing, complex environment across multiple states and internationally.
• Must work well in a team environment and independently with minimal supervision.
• Unquestionable integrity.

Final candidate for the position will be required the following:

• Pre- employment criminal background heck
• Pre-employment Drug Test
• MVR (if applicable to the position)
• E-Verify

*We are a promote-from-within company, and top performers can achieve career goals quickly in this fast-paced growth organization!

Disclaimer:

This position description highlights a general description of duties and responsibilities. Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

____________________________________________________________________________________

Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.

Corporate office, Tampa, FL, US

Job Purpose:

Manage overall customer and vendor relationship and ensure accurate invoices, credit card transactions and payments are received and processed timely. The Accounts Payable Analyst is responsible to ensure tasks and functions in the accounting department are in accordance with ACW policies and procedures.

Responsibilities and Associated Duties:

• Prepare and present to management regarding customer billing, vendor spend, savings potential and other opportunities and risks that could have substantial impact on company performance.

• Prepare, present, and make recommendations on margins as well as pricing rules that will provide additional billing automation.
• Investigate and resolve customer inquiries to include the preparation and authorization of invoice adjustments in coordination with the process improvement team.
• Review and verify vendor set up forms.
• Validate vendor invoices and approve for entry.
• Review and record customer payments.
• Review and monitor customer accounts to insure accounts remain within terms. Follow ACW collection procedures when accounts are outside established terms. Change terms as appropriate based on collection procedures and efforts and communicate changes to various departments as appropriate.
• Determine weekly vendor payments based on cash analysis.
• Reconcile customer and vendor statements: investigate and resolve discrepancies and inquiries.
• Produce, reconcile, and resolve end of month balance sheet work papers.
• Review, confirm and prepare annual 1099 forms and ensure compliance with requirements and deadlines.
• Assist with preparation of internal and external audits.
• Review and actively participate in the evaluation and improvement of accounting policies and processes.
• Effectively communicate with vendors, customers, internal departments, and management teams.
• Protect ACW assets and values by maintaining confidential information.

Benefits Package:

• Air Culinaire Worldwide employees have the flexibility to design the benefit selections best suited for their needs.
• Full Time employees are eligible for healthcare and supplemental benefits on the first of the month, following 30 days of employment.
• 401 (K) Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions. Plan entry is the first day of the month following 30 days of employment.
• Three (3) medical plans to choose from, with an excellent employer contribution.
• Available Dental and Vision insurance
• Company paid basic life insurance, with the option to elect additional voluntary term life.
• Company paid short-term and long-term disability insurance.
• Available supplemental benefits, including critical illness, accident insurance, hospital indemnity insurance and pet insurance.
• Health Savings Account and Flexible Spending Account available (for eligible plans)
• Generous Paid Time Off Program for full time employees
• Employee Assistance Program (EAP)
• See our benefits here Benefits Guide 2024
• Watch Me To Learn About How Exciting it is to Work for Air Culinaire Worldwide

Measures of Success:

Smart Goals- success will be measured using the Smart Goals, which are established annually, just prior to the new Fiscal Year starting which include:

• Specific Job Responsibilities
• Stellar Customer Service
• Integrity & Accountability
• Entrepreneurial Spirit
• Teamwork Commitment

Knowledge, Experience and Skill Requirements:

• Demonstrate knowledge of ERP system.
• Ability to make judgment decisions where several courses of action are present
• Ability to interpret and explain financial procedures and policies.
• Ability to read, analyze, interpret and write business reports, technical procedures and accounting entries
• Ability to manage multiple large projects simultaneously.
• Must have a minimum of an Associate Degree in accounting.
• Possess excellent written and oral communication skills.
• Communicate professionally and possess excellent phone etiquette.
• Intermediate computer skills required with demonstrated proficiency in MS Office Word, Outlook, and Excel.
• Must possess knowledge of general office duties and equipment.
• Knowledge of general accepted accounting procedures as they apply to the examination and processing of accounts payable
• Ability to work well with others in a changing, complex environment across multiple states and internationally.
• Must work well in a team environment and independently with minimal supervision.
• Unquestionable integrity.

Final candidate for the position will be required the following:

• Pre- employment criminal background heck
• Pre-employment Drug Test
• MVR (if applicable to the position)
• E-Verify

*We are a promote-from-within company, and top performers can achieve career goals quickly in this fast-paced growth organization!

Disclaimer:

This position description highlights a general description of duties and responsibilities. Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

____________________________________________________________________________________

Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.

Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.

PI249375349

Apply Now