Our client in the healthcare space is searching for a Program Coordinator/Executive Assistant to maintain their online grants management system for their Foundation & Corporate Giving program. This is a contract position, supporting a maternity leave coverage on the team. Candidates with a background supporting non-profits and/or Corporate Giving programs highly preferred, as well as experience supporting Sales programs and entering data into a CRM.
Essential Functions:
Community Grants Management
Maintain our online grants management system by helping applicants keep their profiles and user information up to date, adding installments with each quarter's awards, reviewing old or abandoned applications/drafts and communicate with applicants about any changes in the system.
Take thorough notes during the committee meeting.
Document committee decisions in the Foundation's grants management system after the Board Meeting.
Maintain and file meticulous records of grantmaking awards, grantee reports, financial acknowledgements from nonprofits, and any changes to grantmaking policies.
Review the Foundation inbox daily and manage the requests.
Foundation Development and Event Planning
Execute plans for fundraising events and volunteer activities in partnership by managing the supplies needed, shipping and receiving, and managing the communication plan with the Corporate Marketing team.
Support the creation of signage and marketing collateral for fundraising events and activities.
Perform other duties as assigned, including, but not limited to:
Manage the Dollars for Doers submission and documentation process.
Take notes during all committee and board meetings.
Partner with international business units to create equitable messaging and marketing for their region.
Create award letters, receipts and reports.
Job Qualifications
Bachelor's degree with at least 2 years of experience directly related to nonprofit operations, sales support, marketing and communications, or executive administration. In lieu of a bachelor's degree, candidates with at least four (4) years of experience directly related to nonprofit operations, sales support, marketing and communications, or executive administration will be considered.
Strong ability to use Microsoft Office suite, particularly Excel and PowerPoint.
Ability to take a check list and execute the details autonomously.
Working knowledge of a nonprofit organization and the unique operation requirements for this kind of a business.
Strong verbal and written communication skills and the ability to present effectively to small and large groups.
Proven ability to be organized and move work through multiple teams and partners within an organization.
Core Competencies - Candidates should embody these attributes:
*Takes Action: We embrace opportunities and challenges with a sense of urgency and enthusiasm.
*Instills Trust: We are genuine, committed, and act with integrity in everything we do.
*Drives Results: We set challenging goals, hold ourselves accountable, and measure results.
*Effective Decision-Making: We make timely and informed decisions that align with business goals.
*Customer-Centric: We put our customers at the center of all that we do.
*Builds Partnerships: We foster effective communication, teamwork and inclusion.
*Personal Development: We actively engage in learning and professional growth
*Continuous Improvement: We pursue innovative solutions and improve our business processes