Pacific Northwest Ballet values equity, diversity and inclusion as guiding organizational principles. We seek to reflect and embrace our community, and provide a welcoming and inclusive environment where artists, audiences, students, staff and volunteers of all backgrounds learn, collaborate, and participate for the benefit of all.
SUMMARY:
The Administrative Assistant at Pacific Northwest Ballet School provides support to the Managing Director, School Principals, and School Supervisor. As front desk staff, excellent communication skills, professional experience, and attention to detail are necessary in order to enforce, explain, and carry out school policies and expectations. The Administrative Assistant provides customer service, directs parent inquiries, and maintains awareness of all aspects of PNB School.
Responsibilities
Provide information to parents, students, and the community about PNB School procedures, policies, and programs
Provide assistance to students, parents, and Faculty in School programs, events, and performances
Assist with the registration process, including mailings, payment charges, data entry, maintenance of Wait List, and monitoring of class lists
Provide front desk reception at Phelps Center including greeting guests, answering phones, handling inquiries.
Maintain mailing lists for distribution of school information, and assist with School-wide mailings
Assist during Petite Finale and backstage during School Performance
Maintain student files, attendance records, and organize and file paperwork as needed
Schedule, run charges, and check-in clients who participate in the PNBConditioning program
Register Open Class students and sell Open Class cards
Run tuition charges
Open and closing office and building procedures at the FRC and/or Phelps Center
Assist with drop-off and pick-up procedures in parking lot at the FRC to help ensure safety of students
Monitor student accident insurance forms and claims with Managing Director
QUALIFICATIONS
Excellent verbal and written communication skills
Knowledge of Microsoft Word, Excel, and Outlook
Professional telephone protocol
Ability to multi-task and prioritize duties
Knowledge of ballet/dance and interest in the arts is helpful
Pay Range: $19.97-20.00/hour; full time, non-exempt
Benefits: This is a full-time, benefits eligible position. Go to https://www.pnb.org/aboutpnb/employment/pnb-perks/ for more information
PNB values diverse perspectives, and life experiences; people of color, women, LGBTQ, people with disabilities, and veterans are encouraged to apply.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and speak or hear. The employee is frequently required to reach with hands and arms. The employee is frequently required to walk and stand for long periods of time. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.