Are you a detail-oriented and proactive professional with a knack for managing projects and ensuring client satisfaction? We are seeking a Project Manager to join our dynamic team and help us deliver exceptional video projects.
Key Responsibilities:
Client Communication: Serve as the main point of contact for clients, handling phone calls, texts (after hours if needed), and emails to ensure clear and timely communication.
Team Coordination: Work closely with the CEO to organize and support the team, ensuring everyone is aligned and projects are on track.
Project Production: Assist in producing video projects by securing locations, coordinating with crew, and managing various production tasks.
Feedback Management: Provide and receive feedback from team members to ensure high-quality output.
Project Management: Oversee our Monday.com board to track project progress, manage tasks, and ensure timely delivery of projects.
Creative Project Management:
Field, evaluate, and respond to project requests swiftly, defining resource requirements and negotiating assignments with functional managers.
Ensure project feasibility and manage changes in scope, schedule, and costs.
Develop detailed project plans, track progress, and oversee projects from concept to completion.
Lead kickoff meetings, project reviews, and ongoing updates in collaboration with team members at all levels.
Assess needs in stakeholder meetings and provide knowledgeable support to internal collaborators.
Establish and maintain relationships with third parties/vendors.
Maintain and Optimize Coordinated Project Management Processes:
Standardize project management templates and tools to streamline workflows and enhance efficiency across teams.
Continuously analyze project data and performance metrics to identify areas for improvement and implement corrective actions.
Establish best practices for project documentation, ensuring accuracy and accessibility.
Foster a culture of continuous improvement by encouraging team members to suggest and implement process enhancements.
Leverage project management software to automate repetitive tasks and improve tracking and reporting.
Operations Support:
Create and maintain tools for project management needs, including resource pages, folders, meeting scheduling, and note-taking.
Ensure key processes are updated and maintained, supporting necessary training.
Provide emergency backfill support as needed.
Manage vendor payments and contracts comprehensively, timely, and accurately.
Job Requirements:
3+ years of experience in project management, account management, or creative production for Marketing/Communications.
Outstanding organizational skills and the ability to work effectively under pressure and within time-sensitive situations.
Strong interpersonal and communication skills, with the ability to work in a fast-paced, collaborative environment.
Solid understanding of project management methodology, including detailed project plans, budgets, and status reports.
Proficiency with project management software/work platforms and Microsoft Excel.
Experience with coordinated creative workflows and knowledge of video, design, and copywriting/editing processes.
Demonstrated ability to work effectively with stakeholders at all levels and manage change proactively.
Preferred Experience & Skills:
Familiarity with marketing/fundraising campaigns.
Experience in gaming a plus.
Experience with Adobe Creative Suite.
PMP Certification.
Working Environment:
Standard office environment; this role may require working remotely or in office.
Applicants must have a suitable home or alternate workspace in case of remote work.
If you're ready to take on a challenging and rewarding role in a creative environment, we'd love to hear from you. Apply today and help us drive our next exciting project!