We are seeking a temporary Office Administrator to provide front desk and administrative support while our current staff member is on PTO. This role is critical in ensuring smooth daily operations and maintaining a professional environment. The ideal candidate will be punctual, organized, and adept at managing multiple responsibilities in a fast-paced setting.
Key Responsibilities:
Phone Management: Answer and manage a high volume of phone calls, direct inquiries, and provide information efficiently.
Vendor Management: Coordinate with vendors, ensuring smooth communication and timely services.
Guest Greeting: Welcome and direct guests in a professional and courteous manner.
Customer Service: Provide exceptional service to all visitors and callers, ensuring their needs are met with a positive attitude.
Workspace Management: Maintain a clean, organized, and professional reception area and office space.
Administrative Support: Assist with general office tasks as needed, including filing, data entry, and document preparation.
Requirements:
Excellent Communication Skills: Strong verbal communication and interpersonal skills.
Time Management: Ability to manage tasks efficiently and prioritize responsibilities.
Punctuality: Must be reliable and on time each day to ensure seamless office operations.
Customer Service Experience: Previous experience in a front desk or customer-facing role is preferred.
Attention to Detail: Strong organizational skills and attention to maintaining a tidy work environment.