We are currently seeking a highly skilled Junior Executive Assistant to provide a range of administrative, accounting, and calendar management support to our team. If you are an organized professional with a sharp attention to detail, we encourage you to apply. In this role, you will assist our executives and teams by managing schedules, performing light accounting tasks, and handling various administrative duties. Exceptional organizational skills, proficiency in office management, and a basic understanding of accounting principles are essential for success in this position.
Company Highlights:
Opportunities for professional growth and continuous career development.
Competitive salary and benefits.
Paid time off and holidays.
Responsibilities of the Junior Executive Assistant:
Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
Perform light accounting tasks such as invoicing, expense reporting, and basic bookkeeping.
Prepare and review financial documents to ensure accuracy and adherence to company policies.
Assist with office administration duties, including filing, data entry, and document preparation.
Act as a point of contact for internal and external communications, handling inquiries and routing them appropriately.
Organize and maintain office supplies and equipment, ensuring they are well-stocked and in working order.
Prepare reports and presentations as needed, ensuring they are completed accurately and on time.
Provide general support to senior management, including assistance with special projects and research.
Qualifications for the Junior Executive Assistant:
Associate's degree in Business Administration, Accounting, or a related field, or equivalent experience.
At least 5 years of experience in an administrative support role, including a minimum of 2 years in a senior or executive assistant position.
Basic understanding of accounting principles, with experience in invoicing and expense tracking.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Strong organizational skills with the ability to handle multiple priorities and tasks efficiently.
Excellent verbal and written communication skills.
High attention to detail and accuracy.
Ability to manage sensitive information with discretion and confidentiality.
Experience with calendar management and travel arrangements.
Salary:
$55,000-$60,000 per year
Submit your resume today for immediate consideration!
Please Note: City Personnel offers extended interview hours from 7 am-7 pm ** upon request
City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we're here to help. Contact us today at (401) 331-2311 to find your perfect job match!
City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.