Facility Operations Specialist at University of Illinois in Urbana, Illinois

Job Description:

Facility Operations Specialist




Illini Union




Job Summary

Serves as the manager of the Building Service and Building Maintenance functional areas. Responsible for effective management, operation, and safety of the Illini Union facilities.



Duties & Responsibilities

• Facilities Operations
  
  
  • Oversees day-to-day operations with direct supervision of the Building Service Forepersons and Chief Building Operating Engineer including evaluation and discipline of Building Operating Engineers. Develops standard workloads and inspects areas of work for cleaning standards and maintenance. Supervises service and maintenance functions such as area cleaning, floor treatment, meeting room set-ups, trash collection, preventative maintenance, and mechanical operations.
  
  
  • Ensures equipment maintenance and upkeep by regularly inspecting, testing, repairing, and replacing items. Inspects interior and exterior of building daily and mechanical spaces weekly, reporting any necessary upkeep to the Assistant Director of Facilities.
  
  
  • Works with HR to initiate and execute necessary performance management measures. Participates in formal and informal meetings regarding employee performance. May participate in other meetings regarding Labor and Employee Relations matters.
  
  
  • Arranges and adjusts work schedules to meet the needs of the Illini Union. Approves time off/overtime requests. Serve as acting Foreperson and/or Chief Building Engineer as needed.
  
  
  • Attends all-building and departmental staff meetings at the direction of the Assistant Director of Facilities. Conduct weekly meetings with Service and Maintenance department leads and monthly meetings with all shifts of Building Service Workers and Building Operating Engineers. Attends weekly Trades meetings.
  
  
  • Interviews and hires all Service and Maintenance employees on all shifts. Completes personnel requisitions and job descriptions for hires, bid sheets, submit to Assistant Director of Facilities for approval. Chairs Facilities searches, serves on search committees for the Illini Union as needed.
  
  
  • Trains Forepersons and Chief Building Engineer and ensure proper training of Building Service Workers and Building Operating Engineers, including upgrades. Completes annual performance evaluations for direct reports and review evaluations for all employees under the Service and Maintenance areas.
  
  
  
  


• Interdepartmental work
  
  
  • Works closely with Building Operations departments including Multimedia, Event Services, and Building Supervisors. Ensures sufficient time to change over room setups between events. Attends twice daily operations meetings and twice weekly sheets meetings.
  
  
  • Arranges for all necessary equipment and personnel for event set-ups. Reviews set-up requirements for special events inside and outside the building. Supervise preparation of space as needed.
  
  
  
  


• Projects, Budgets, and Inventory
  
  
  • Provides monthly and yearly budgets for all cleaning and maintenance supplies. Purchases and inventories all cleaning supplies.
  
  
  • Manages expenses involved in the building service programs. Creates budget for annual equipment replacement or repair and employee salary cost. Creates cost analysis for supplies and equipment.
  
  
  • Reports to the Assistant Director for Facilities regarding repair orders on furnishings and equipment or proposes options for replacement.
  
  
  • Performs biennial inventory of furniture & equipment and provides data to Illini Union Business Affairs and University OBFS. Unit representative for FabWeb.
  
  
  • Organizes or assists with special projects, research projects, sporadic tasks, etc. Prepare reports as requested.
  
  
  
  


• Performs other duties as assigned.

Additional Physical Demands

May occasionally assist in physical set-ups for public functions and special events. Position involves frequent moving about the Illini Union building and other facilities. May be required to work evening and night shifts in order to maintain direct and effective communication with Chief Building Engineer, Building Service Foreman and Sub-foreman assigned to those shifts. May need to dispose of sharp objects, i.e. needles, etc., and could come into contact with blood borne pathogens.



Minimum Qualifications



1. High School Diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:
- 60 semester hours or an Associate's Degree equals one (1) year (12 months)
B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.
C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.



Preferred Qualifications

• Bachelor's or Master's degree in Business Management, Organization, Leadership or similar.


• Management experience in university, housekeeping, facilities, operations, maintenance or logistical settings.

Knowledge, Skills and Abilities

• Thorough knowledge of all aspects of custodial duties and materials used in maintaining the various types of surfaces in the Illini Union; maintains currency with trends in custodial and building maintenance industry and implements new techniques where applicable.
• Knowledge of equipment in the Illini Union related to use in public functions and special events.
• Communication abilities in dealing with direct reports, departments in Illini Union and across campus, and external guests with their needs for set-ups.
• Supervisory skills and basic computer literacy.
• Working knowledge of safety principles, practices and techniques.
• Thorough understanding of university policies, procedures, and operations. Ability to quickly learn new systems.
• Appreciation for diversity, equity, and inclusion.
• Knowledge of budgeting for a department and conducting cost analyses.
• Ability to take initiative and ability to work independently with minimal supervision. Excellent time management skills. Ability to solve problems.
• Ability to work in a high-stress, fast-paced environment while using good judgement.

Appointment Information


This is a 100% full-time Civil Service 2379 - Facility Operations Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 10/1/2024. The budgeted range for this position is $60,000 to $65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Sponsorship for work authorization is not available for this position. Work for this position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University's Workplace Flexibility policy. The typical work schedule is Monday - Friday 8:30 AM to 4:30 PM, schedule adjustments may be required due to operational needs.


For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on September 30, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact iustaffidevelopment@illinois.edu. For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1026302
Job Category: Service Operations
Apply at: https://jobs.illinois.edu
Apply Now