The Executive Secretary's role is to support the Senior Management team in providing administrative support and assist with various duties. Fluency in the Turkish language is a requirement.
Responsibilities
Responsible for complete calendar management
Ability to handle highly-confidential material/correspondence
Manages off-sites travel (domestic and international) in all aspect; concept to execution
Drafts e-mails, as well as Review and prioritize emails that are viewed as important
Direct liaison to all for business related meetings, working closely in preparing documents, supporting documents, and prep meetings.
Develop and communicate meeting agendas and minutes, often partnering with individuals for action item follow through.
Follows up with any post-meeting tasks as required
Seamless managing of administrative tasks
Sets up high level meetings with senior management
Balance priorities for self while supporting colleagues in staying organized and productive.
Ad-hoc tasks as requested (unplanned car service/hotel bookings, lunch, coffee, etc.).
Prepares responses to routine correspondence.
Prepares and maintains charts/lists
Screens calls and direct the calls to the appropriate persons
To manage front door access to the facility and provide badge access to authorized visitors
Maintains files, correspondences, trip schedules and notes.
Acts as liaison between Executive staff and team
Handles sensitive and confidential business matters.
Assists with special projects.
Trains Office Assistants.
Other duties will be assigned as required.
Qualifications and Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. These requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Fluent in Turkish, verbal and written
2 years' experience preferred as an executive secretary to Senior Management.
Proficient in Microsoft Office Suite.
Ability to work from home when necessary.
Ability to work independently as well as with a team; "hands on" as necessary.
Capable of operating in an evolving and often unstructured environment.