Operations Coordinator at Vaco in Pittsburgh, Pennsylvania

Job Description:

Welcome to Vaco - an uncommon company with an empowered culture. At Vaco, we welcome talented innovators seeking a collaborative environment where creative freedom rings.


Since 2002, we have expanded to more than 40 locations, and we have no plans of slowing down anytime soon. We are seeking big thinkers to lead us into the future and explore the career of a lifetime.

• Ranked the #1 Best Staffing Firm to Work for in North America by Staffing Industry Analysts (Category: 500+ Employees)

• An Inc. 5000 fastest growing private company in America every year since 2007!

Description:


The Operations Coordinator is responsible for supporting an office or team with various administrative type tasks. This position works closely with the Operations Specialists and Operations Manager.



Essential Job Functions:



To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.



Duties and Responsibilities:

• Support the day-to-day operations of the department by coordinating various tasks and activities including answering calls and welcoming guests


• Responsible for the creation of shipping labels and content being shipped, as well informing team of mail and packages


• Assist in scheduling and logistics for meetings, events, and projects including training room


• Help prepare and maintain reports, presentations, and operational metrics as well as assisting with resumes upon request


• Inventory management, including ordering snacks and supplies


• Assist Events Specialist and serves as a back-up to other Operations staff

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.



Desired Competencies:

• Accountability - Holding self and others accountable to meet commitments


• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm


• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences


• Collaborative - Partners and connects with others to achieve shared goals or objectives, seeking input and inspiring others to value the same, building trust with each collaborative interaction Customer focus - Building strong customer relationships and delivering customer-centric solutions


• Learning Agility - Demonstrates courage and a willingness to learn by pro-actively accepting or requesting participation with unfamiliar tasks or projects


• Situational adaptability - Able to adapt approach, mindset, and actions depending on the situation to best meet business objectives

Education and Experience:

• High School Diploma or GED, Bachelor's degree required


• Minimum 1-year related work experience in professional services industry or similar role preferred


• Proficient in Microsoft Office Suite

Location: In office.



If office with ability to work remotely on occasion with Management approval



Travel Requirements:



Less than 5%



Physical Demands: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position:


Frequent: Sitting, walking, climbing stairs, eye/hand/foot coordination and repetitive motion.


Occasional: Standing and bending.


Infrequent: Lifting up to 20 pounds.


Vaco, LLC ("we," "our," or "Vaco") respects your privacy and is committed to providing a transparent notice of our Notice at Collection and Privacy Policy for California Residents. This Notice and Privacy Policy for California Residents applies solely to those who reside in the State of California ("consumers" or "you"). For additional details, click here.


California residents may also access Vaco's HR Notice at Collection for California Applicants and Employees.


Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Apply Now