Maintenance Coordinator at Harbor Group Management in Columbus, Ohio

Essential Duties and Responsibilities:

• Ensure entry of all work orders; assign and schedule all work orders for maintenance team and external vendors to ensure efficiency

• Review complete work orders, and schedule follow up work when applicable

• Audit work orders to ensure they are completed efficiently and accurately; work with team to resolve outstanding issues

• Monitor work orders on a daily basis to ensure they are scheduled efficiently and accurately

• Respond to all inquiries efficiently and effectively with clear, concise and friendly communication. Follow up and remedy any work orders that generate a negative Resident Feedback Rating.

• Order all materials, supplies and services needed for operations of community

• Prepare and process WTN's

• Reconcile invoices and purchase orders; prepare same for submitting to Accounting Department

• Research issues and contact appropriate parties for resolution and correct any discrepancies

• Maintain vendor and inventory spreadsheets

• Draft correspondence and respond to inquiries effectively

• Consolidate packing slips and invoices for Accounting to pay on all orders

• Schedule on call techs for after hours and weekend coverage for after hours emergency calls

• In partnership with the Maintenance Supervisors, identify technical training needs and coordinate live training sessions at the regional training center

Qualifications:

• 1-2 years' Property Management experience

• Computer Skills- MS Office required; MRI, preferred

• Excellent communication and organizational skills

• Must be able to establish priorities, delegates tasks, meet deadlines and organize multiple tasks

• Excellent customer service skills

• Demonstrated ability to handle and prioritize multiple, competing tasks and demands

WHAT WE OFFER:

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