Permit Coordinator at TOTH AND ASSOCIATES INC in Springfield, Missouri

Job Description:

TOTH is a full-service engineering firm specializing in electric utility engineering, structural engineering, civil engineering, land surveying, and GIS/mapping. We serve a wide range of clients, including public and private utilities, municipalities, architects, and educational institutions across the country. 

TOTH’s leadership prioritizes clients and employees in decision-making, contributing to rapid and continued growth. Our team, comprising dedicated employees and officers, is a dynamic and innovative group that fosters professional growth at every level. TOTH provides fulfilling career opportunities, comprehensive professional development, competitive compensation, and a robust benefits package. 

Our exceptional cultural environment has earned us several accolades, including a 2024 ranking as #15 in the country in Best Places to Work in Engineering by Best Companies Group; a 2024 ranking as one of the Ten Best Places to Work in Springfield, MO, by Biz417 in the Large Employers category; a 2024 recognition as the 8th Fastest Growing Company in Springfield in the Dynamic Dozen by the Springfield Business Journal; and a recognition for our positive economic impact in the region in the Springfield Business Journal’s 2024 Economic Impact Awards.

Visit our website at www.tothassociates.com to learn more about our company. 

Toth and Associates, Inc. (TOTH) is seeking a talented Permit Coordinator with an eagerness for organization, improvement of workflow processes, and performing skilled research to determine permitting requirements for various entities across the country. As a member of the Land Services Department, the Permit Coordinator’s primary duties include internal team coordination, maintaining tracking software, conducting research online or over the phone to determine permitting requirements, preparing applications, reviewing exhibits, and ensuring project deadlines are met.

The successful Permit Coordinator will be able to effectively navigate regulatory complexities and permit acquisition processes to ensure compliance with local, state, and federal regulations while facilitating smoother project timelines by liaising between our design engineers, project managers, land services managers, department director, and others to organize and align work tasks to complete projects and meet client expectations.

Essential Duties and Responsibilities:

• Coordinate and participate in internal meetings and identify/track potential action items.


• Evaluate potential problems and technical hitches and develop workable solutions.


• Track and coordinate team goals, project schedules, and latest information.


• Collaborate with local and remote team members to keep workflow on track.


• Maintain project-related tracking spreadsheets to ensure all necessary information and materials are current, properly filed, and stored.


• Performs analysis and produces reports for managers to aid in decisions. 


• Conduct preliminary permitting research to identify unique requirements via phone or email.


• Prepare permitting applications by utilizing information collected from team members and existing documents.


• Perform high-level manual and visual reviews of preliminary data and final products to ensure quality.


• Focus on detail and accuracy in all aspects of the job.


• Communicate the details, approach, purpose, and other instructions effectively so that technicians can achieve the desired technical product.

• 2-5 years of permit coordination, project coordination, regulatory, or administrative experience in urban planning, construction management, or public administration.


• Proficient in software programs such as Adobe and MS Office Suite, including MS Teams and MS Project.


• Ability to facilitate a collaborative and cooperative environment among various team members in which problems are caught and solved efficiently and effectively.


• Ability to work independently with minimal supervision, as needed.


• Strong organizational and multi-tasking skills, with the ability to manage time constraints and meet deadlines.


• Excellent analytical and problem-solving skills.


• Excellent documentation management and ability to use project management tools.


• Strong verbal and written communication skills.

Benefits:

• Paid Time Off (PTO)


• Eight paid holidays


• Company-paid medical and dental coverage with buy-up options


• Vision


• Company-paid life insurance and long-term disability insurance


• Supplemental life insurance


• Short-term disability


• FSA and HSA options


• 401(k) w/company matching and profit sharing


• Discretionary bonuses


• Education assistance