Document Control Administrator at Chromalox, Inc. in Ogden, Utah

Job Description:

At Chromalox, part of Spirax Group, we build advanced thermal technologies for the world's most challenging industrial heating applications. Headquartered in Pittsburgh, Pennsylvania, we do it better and have been doing it longer than anyone else.


Chromalox started with an innovative solution 100 years ago when a self-taught engineer invented the first metal-sheathed resistance heating element. It was this then-advanced thermal technology that launched an entire industry.


That pioneering, innovative spirit continues today. Built on opportunity and innovation, Chromalox has grown to serve an increasing number of global markets and industries. We excel in industries that have high expectations. We are acknowledged as experts at delivering solutions that exceed specifications, limit risk, and reduce operating costs.


Join us as we continue to provide solutions to our customers and the world!


The Role:

This position is responsible and accountable for sending and receiving all documentation from customers and suppliers, in addition to controlling internal and external deadlines for receiving/sending documentation. The qualified candidate will monitor the process and keep records of all document inputs and outputs while maintaining control of engineering, testing, and project specific documentation.


Responsibilities:

• Performs Document Control functions within the Company's Document Management System.
• Track, monitor, maintain and work with specific project engineers on revision cycle times.
• Responsible for ensuring that all documentation is circulating according to the deadlines established in the project.
• Update document control to allow the project teams to take actions related to technical and commercial content with customers and suppliers.
• Performs document quality assurance audits by properly reviewing and assessing incoming and outgoing documentation and helps identify gaps and opportunities to improve current documentation methods.
• Customize documentation according to project requirements.
• Prepare customer submittals based on documentation prepared by the Design Engineer, or other team members.
• Analyze technical documentation from customers and suppliers, checking whether they are accurate and suitable for the scope of the project.
• Generate presentations, tables, and graphs as needed.
• Responsible for editing equipment manuals that will be reviewed by Design Engineering and Project Managers.
• Responsible for preparing and submitting Project Databook according to project requirements.
• Organize and revise documents to avoid mistakes that create re-work.
• Play a fundamental role on acting, supporting, teaching and monitoring the fulfillment of Chromalox' Code of Conduct.
• Other duties as assigned through identified and established process improvements.

• Two (2) year technical degree, diploma, or global equivalent preferred.
• Experience in a Document Control role preferred, but not required.
• Familiarity with database management, Microsoft office software including MS Projects & SharePoint document origination.