Business Services Coordinator at Inficon in East Syracuse, New York

Job Description:

Full-time


Company Description

INFICON is a leading provider of innovative instrumentation, critical sensor technologies, and Smart Manufacturing/Industry 4.0 software solutions that enhance productivity and quality of tools, processes, and complete factories. These analysis, measurement and control products are essential for gas leak detection in air conditioning/refrigeration and automotive manufacturing. They are vital to equipment manufacturers and end-users in the complex fabrication of semiconductors and thin film coatings for optics, flat panel displays, solar cells and industrial vacuum coating applications. Other users of our vacuum-based processes include the life sciences, research, aerospace, packaging, heat treatment, laser cutting and many other industrial processes. We also leverage our expertise in vacuum technology to provide unique, toxic chemical analysis products for emergency response, security, and environmental health and safety.

Job Description

Join Our Business Services Team!

Are you ready to make an impact? Do you thrive in a dynamic environment where no two days are the same? If you're a problem-solving pro with a passion for keeping things running smoothly, we want YOU on our team!

What You'll Do: As our Business Services Coordinator, youll join a dynamic team and play a vital role in supporting various key departments across the company. Your mission? To keep our business running like a well-oiled machine. From managing visitor logistics to planning epic events, youll be the go-to person who ensures everything is organized, on time, and up to our high standards.

Key Responsibilities:

• Office Maestro: Be the ultimate organizer, ensuring everything from office supplies to branded items are always stocked and ready.
• Communication Star: Keep everyone in the loop with clear, concise updates and announcements.
• Event Extraordinaire: Plan and execute unforgettable company events that bring our team together and make our culture shine.
• Financial Guru: Reconcile expenses, track finances, and ensure were always on budget.
• Vendor Whisperer: Manage vendor relationships, negotiate deals, and ensure were working with the best of the best.

What Youll Bring:

• A knack for building positive relationships with everyone you meet.
• The ability to juggle multiple tasks and prioritize like a pro.
• Sharp decision-making skills, especially when time is of the essence.
• Stellar organizational skills with a keen eye for detail.
• Strong customer service instincts, making every interaction a positive one.
• A love for technology, especially Microsoft Office Suite and other office software.

Why Youll Love It Here:

• Collaborative Culture: Work with a team that values your input and ideas.
• Endless Growth: Take on new challenges and grow your career in a supportive environment.
• Flexible Work Environment: Choose a schedule that works best for you with our flexible hours policy.
• Fun Atmosphere: We work hard, but we also know how to have fun! From team events to spontaneous celebrations, theres always something exciting happening.

Qualifications

• Associates degree or equivalent experience in office technology, administration, business, or a related field
• Excellent customer service and communication skills (verbal and written)
• A genuine passion for people and a keen interest in fostering positive company culture
• Experience collaborating with diverse teams and fostering an inclusive environment
• Strong organizational skills and the ability to prioritize with ease
• An adaptable, can-do attitude and the confidence to work independently and effectively in both remote and in-office settings
• Proficiency in MS Office (Word, Excel, PowerPoint)
• The ability to lift up to 40 lbs as needed to assist with inventory, deliveries, and other physical tasks

Not required, but would be a plus:

• Familiarity with event planning, from intimate gatherings to large-scale corporate events
• Confidence utilizing multiple software platforms like Confluence, Jira, CultureAmp, and other tech tools to streamline processes and enhance productivity

Additional Information

For New York, the expected salary range for this position is between $50,000 and $65,000 per year. In addition, INFICON employees are eligible for a profit sharing bonus with a target of 10%.  The actual compensation will be determined based on experience, location, and other factors permitted by law

INFICON provides a dynamic work environment that promotes diversity, equity, and inclusion. Our employees experience ongoing green initiatives, flexible work hours, and a variety of health and wellness programs.

INFICONs forward-thinking approach offers countless opportunities to design, support, and manufacture a diverse product portfolio that expands globally. Our Lean and Agile work environment offers competitive compensation, relocation assistance, a discretionary bonus, and generous employee benefits; major medical, dental, health, vision, 401K, vacation and sick time, tuition reimbursement, and more!

INFICON is committed to ensuring that our online application process provides an equal opportunity to all job seekers that apply without regard to race, religion, ethnicity, national origin, citizenship, gender, age, protected veteran status, disability status, genetic information, sexual orientation, or any other protected characteristic. A notice describing Federal equal employment opportunity laws is available here and here to reaffirm this commitment. 

INFICON, Inc. strictly complies with all aspects of the Export Administration Regulations ('EAR'), including those sections dealing with deemed exports to foreign nationals.

Equal Opportunity Employer, including disability/protected veterans

PI249731345

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