Our client, a high-profile global law firm, is currently looking for a Legal Executive Assistant / Office Administrator to support a group of partners in their growing San Francisco office. In this role, you will be principally responsible for ensuring that core tasks such as calendar management, travel arrangements, expenses, editing documents, answering telephones are managed on behalf of this partner, and will also undertake a range of other general administrative support tasks or project work.
About the Role:
Maintain calendars and schedules for attorney
Arrange domestic and international travel and create detailed itineraries
Demonstrate ethical conduct and ensure client confidentiality
Consistent and reliable attendance in accordance with work schedule
Manage own work allocation, productivity, and quality of work with minimum supervision
Perform other administrative and secretarial duties as they arise
Support attorney in adhering to the firm's risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadlines
Assist with the billing process by developing a knowledge of billing procedures, edit bill narratives, prepare client bills, and liaising with Revenue Controllers on behalf of the attorneys
Handle expense management, submitting claims on a weekly basis
About You:
5-7 years of administrative experience in professional services supporting executives/partners
AA or BA from an accredited institution
Experience at a law firm required
Proficiency with MS Office, and ability to work with legal technology
Outstanding time-management and organizational skills
Ability to multitask and possess the good judgement to seek guidance or further input from others
Strong critical thinking and problem-solving skills
Strong sense of discretion and integrity
Excellent written and oral communication skills
Attention to detail to ensure precision in work
Positive attitude and capacity to collaborate effectively with colleagues
Able to serve as a trusted member of the firm and show growth mind-set
Qualified candidates who meet the above requirements should kindly submit their resumes as a word or pdf attachment to Chessa Eskandanian-Yee: chessa@advisorey.com
We thank you for your interest and wish you much success in your search. For more information on us, please visit www.advisorey.com