Our client, a global investment bank located in Chicago, IL, is seeking an Executive Assistant to directly support a new Partner and their team, contributing to the seamless operation of their executive offices. Candidates must have 5+ years of experience supporting senior level executives at a competing investment bank or other financial services institution.
Responsibilities:
Provide high-level administrative support to two Managing Directors.
Manage calendars, schedule appointments, and coordinate meetings with precision.
Screen and direct phone calls, emails, and inquiries with professionalism and discretion.
Arrange complex domestic and international travel itineraries, accommodations, and logistics.
Ensure a seamless travel experience for executives, including visa processing and expense reconciliation.
Maintain office supplies, equipment, and an organized work environment.
Coordinate internal and external meetings, ensuring all logistical details are flawlessly executed.
Draft, proofread, and edit correspondence and documents to maintain a professional image.
Facilitate effective communication within the firm and with external stakeholders.
Demonstrate advanced proficiency in Concur for expense management and travel bookings.
Utilize Microsoft Office Suite for document creation, editing, and data management.
Qualifications:
Proven experience as an Executive Assistant within a financial service
Exceptional organizational skills and meticulous attention to detail.
Ability to multitask, prioritize assignments, and meet deadlines in a fast-paced setting.
Previous experience coordinating complex travel arrangements, both domestic and international.
Familiarity with travel booking platforms and tools.
Possess a polished and composed demeanor, maintaining confidentiality and discretion.
Strong interpersonal skills with the ability to interact effectively at all levels.
Proficiency in Concur, Microsoft Office Suite, and other relevant office software.