The Project Coordinator is responsible for supporting the Construction Project Teams, including performing administrative and clerical duties. Candidates must possess a strong work ethic, the ability to work independently, and a commitment to excellence, teamwork, and communication. This position is on-site, non-remote, full-time.
Essential Functions
Complete and electronically distribute subcontracts, secure proper paperwork, and verify subcontractors are in good standing with vendor compliance before starting work.
Process and manage electronic copies of project-related documents, i.e., contracts, subcontracts, purchase orders, change orders, RFIs (Request for Information), meeting minutes, close-out documentation, etc.
Provide clerical/administrative support for the project team and ensure all documentation requested is received from subcontractors/suppliers for each ongoing project.
Document and track potential change orders; document approved change orders; file electronically and distribute to appropriate team members.
Secure and compile electronic close-out documents.
Handle accounting tasks of projects, including computer entry of invoices in accounting & job cost systems.
Sort, prioritize, and distribute incoming and outgoing materials.
Manage the setup of projects in appropriate software for daily reporting logs and building drawings.
Assist the front desk receptionist as needed with answering phones and greeting guests
Manage RFI's (Request for Information) and other documents as the Project Manager requests.
Review and process submittals as required.
Assist with soliciting pricing for change orders as required.