Administrative Assistant II at University of Houston - Downtown in Houston, Texas

Job Description:

This position is 100% on campus

Hourly Rate: $17.45/hr. or higher, commensurate with experience and/or education 

JOB SUMMARY 

The Administrative Assistant II performs various administrative tasks, including financial and human resources, to support a moderately complex department or unit's students, staff, and faculty.

DUTIES 

• Provides general assistance and information to students, faculty, and staff as required


• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards


• Maintains records relating to administrative, financial, and human resources matters


• Prepares expenditure and personnel documents; assists with budget reconciliations


• Receives and submits facility requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments


• Prepares and distributes communications and correspondence on behalf of others


• Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures


• Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements


• Assists with coordinating events; attends and assists at events as required


• Maintains departmental inventory

MARGINAL DUTIES 

• Performs all other duties as assigned


• Performs tasks related to specific department/college

SUPERVISORY RESPONSIBILITIES 

Direct Reports:

• May supervise Student Employees

Delegation of Work:

• May assign work to subordinate(s)

Supervision Given:

• May supervise the work of student workers

KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge:

• Knowledge of general office and administration tasks and equipment


• Knowledge of relevant university policies and procedures

Skills:

• Good technical skills, including strong proficiency in MS Office and PeopleSoft


• Strong analytical and problem-solving skills


• Excellent interpersonal, communication, and customer service skills


• Good attention to detail


• Strong organizational skills

Abilities:

• Ability to work in a timely manner


• Ability to multitask


• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements


• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks


• Must have precise hand-eye coordination and the ability to identify and distinguish colors


• Must have the ability to move items of up to 40lbs

EEO/AA

Required Education:

• 30 hours of college coursework

Required Experience:

• Minimum of two (2) years of related job experience

License/Certification:

• None required

PREFERRED QUALIFICATIONS

• None

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