Front Desk Specialist at Vacation HR in Breckenridge, Colorado

Job Description:

As a Front Desk Specialist, you will be responsible for partnering with guest services, reservations, housekeeping, maintenance, and operations in providing guests the optimum rental vacation experience.
Duties & Responsibilities
Answer calls, emails, and texts directed to the Guest Services team from potential guests, upcoming guests, current guests, team members, vendors,and others.Assist walk ins with any requests or issues.Promptly communicate updates and issues to in-house guests and other team members.Report, assign, and schedule maintenance and general tasks to the property management team.Respond to guest complaints and concerns with enthusiasm, empathy, and warmth.Troubleshoot common guest concerns and property issues.Utilize available system resources to provide answers to common questions.Maintain a working knowledge of all software and systems used in the guest services environment.Communicate and make updates in the systems to ensure that all information communicated to guests regarding the properties is accurate, timely, and up to date.Communicate real-time updates to guests regarding routine maintenance and notices from condo associations and homeowners associations.Communicate guest details to cabin associations and homeowners associations as needed.Assist guests with bookings for future reservations.Take guest payments.Handle guest refunds.Register guests for parking.Handle difficult conversations such as moves, transfers, or guest concerns.Handle a variety of administrative tasks relative to revenue-generating tasks for payments, golf carts, pool heating, gap nights, etc.Provide input for creating and improving departmental policies and procedures.Send reminders for contracts that are pending or late.Act in accordance with our motto, non-negotiables, and core values.Maintain a friendly working relationship with all coworkers, third party vendors, and other departments within the company.