*Sr. Admin Support Specialist- Front Desk at University of Oklahoma in Oklahoma City, Oklahoma

Job Description:

OU Health Stephenson Cancer Center is Oklahoma’s only National Cancer Institute (NCI)-Designated Cancer Center, and one of only 72 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

At the Stephenson Cancer Center, we have an exciting new job opportunity that could be right for you! The Sr. Administrative Support Specialist – Front Desk is the first person that our staff, patients and visitors see and is essential to creating a positive, welcoming environment. This role performs support-oriented job duties for the administrative suite. The duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, processing payables, preparing reports and correspondence, distributing information, managing office procedures, and coordinating activities.

Duties:

• Maintains office files that may be of a confidential nature.  


• Schedules various appointments for office personnel and ensures administrative details are completed. 


• Coordinates all conference room schedules.


• Planning and execution of special events and various executive meetings.


• Receives incoming calls for office personnel and refers to appropriate person.  Records messages or responds to caller with routine information.  Serves as a contact person for other employees or the outside public.  Provides information regarding location or availability of materials, resources, and services.


• Monitors and orders kitchen and office supplies and completes requisitions. Maintains inventory.


• Responsible for preparing correspondence.  Reviews and responds to routine correspondence for the office personnel. Monitors main Cancer Center inbox and forwards emails as appropriate.


• Processes payments to vendors using PeopleSoft Financials. Makes purchases on PCard and reconciles accurately each month.


• Prepares various reports and makes copies and assembles materials.


• Opens, routes, and prepares incoming and outgoing mail. May run errands for the department.


• Plans and organizes meetings and programs.


• Makes travel arrangements.


• Must be available on request for early morning or late evening meetings/guests as necessary.


• Performs related duties as assigned to successfully fulfill the function of the position.

Required Education: High School Diploma or GED, AND:

• 24 months office, clerical, or administrative experience

Skills:

• Advanced knowledge of office procedures


• General office and customer service skills


• Proficient in Microsoft Office Suite (Outlook, Excel, and Word)


• Excellent interpersonal skills


• Ability to work independently and as a team player


• Ability to complete tasks in an efficient and timely manner


• Must be detail oriented for accuracy of data and information


• Ability to multitask, be organized, and self-motivated


• Ability to work on stressful situations 


• Ability to communicate verbally and in writing

Working Conditions:

• 
  Physical: Sit for prolonged periods; communicate effectively and listen; engage in repetitive motion (stand, reach, stoop, bend)


• 
  Environmental: Standard Office Environment

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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