Oversee relationships with office service vendors and make updates as requested (e.g., ATT, Verizon, travel agents, IT services, shredding, printers, business cards, etc.).
Track and manage office supplies and inventory.
Act as the primary point of contact with the landlord, handling both internal/external communications, and solving facility-related issues.
Ensure office facilities are well-maintained and operate smoothly.
Assist in reporting and optimizing office-related procedures.
Manage and support staff events and provide logistical support for marketing events.
Assist in managing corporate swag program.
Distribute mail and packages promptly, and handle scanning/shipping requests.
Manage conference rooms and guest visits, ensuring a high touch, welcoming experience, including meeting setup and breakdown, and catering.
Conduct office walkthroughs to maintain a polished, professional work environment.
Administer building access cards and oversee security protocols.
Monitor and replenish office supplies as needed.
Order office groceries and lunches as required.
Set up and break down lunch areas if needed.
Conduct and report on office-related market research
Support other teams with office related administrative requests
Perform other duties as requested or assigned.
Qualifications/Experience:
2+ years' office experience in a similar role as an office manager or front office assistant
Experience working in a professional work environment/corporate office.
Proficient in MS Office (Outlook, Excel, Word, and PowerPoint).
Excellent oral and written communication skills.
Attention to detail and follow through.
Able to prioritize tasks and manage multiple projects on a tight deliverable schedule.
Able to work well in collaborative, fast-paced environment (may need to wear many hats as needed).
"No job is too small" attitude.
Faster learner and be able to work independently
Education:
BA/BS degree required.
Salary range $65-75,000 DOE, plus 100% paid for healthcare benefits for employee and family, discretionary bonus and profit-sharing with generous contribution from the firm.