The Executive Assistant will play an active role on the investment team by supporting the President, Director of Investments and Director of Asset Management in a multitude of tasks requiring a variety of skills. The Executive Assistant will have the opportunity to become involved in all aspects of the business including finance, development and construction, leasing and partner relations, among others. This role is an integral part of the team, is responsible for helping to keep critical projects moving forward and includes potential for growth and advancement within the company.
Responsibilities
Calendar management and meeting coordination
Prepare meeting materials
Prepare and edit correspondence, presentations, reports, etc.
Organize and maintain filing systems
Credit card and account management
Travel coordination
Complete special research projects and report on results
Mailing
Prepare expense reports
Light personal assistance to President and Director of Investment
Review and code invoices for payment
Construction and other Project Management Assistance
Requirements
1-4+ years' experience in an administrative support role
Prior experience in commercial real estate and development may be useful but is not required
Willingness to work outside normal business hours to support President, Director of Investments and Director of Asset Management as needed for urgent projects
Exceptional organizational and multitasking skills
Ability to juggle multiple and sometimes conflicting demands
Strong time management skills
Self-motivated and eager to learn with the ability to recognize what you don't know
Strong verbal and written communication skills
Ability to independently problem solve
Proficient in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint