My client, a leading Private Equity firm in Providence, RI, is seeking an experienced and highly organized Executive Assistant to support their executive team. This is a fantastic opportunity to join a dynamic and fast-paced environment where you will play a key role in the firm's operations and executive support.
Onsite: 5 days a week
Hours: 8:30am-5pm
Bonus + great benefits
Key Responsibilities:
Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and coordinating travel arrangements (domestic and international).
Serve as the primary point of contact for internal and external stakeholders, managing communications and ensuring timely responses.
Prepare and edit correspondence, reports, and presentations, maintaining a high level of accuracy and professionalism.
Manage complex and ever-changing schedules, prioritize tasks, and ensure all deadlines are met.
Assist in organizing and coordinating events, meetings, and conferences, including logistics, catering, and materials preparation.
Handle confidential and sensitive information with discretion and maintain a high degree of professionalism.
Support the executive team with special projects, research, and any additional tasks as needed.
Oversee office management tasks such as ordering supplies, maintaining office equipment, and liaising with vendors.
Qualifications:
Minimum of 5 years of experience as an Executive Assistant, preferably within Professional Services (Venture Capital, Private Equity, Consulting, etc.).
Bachelor's Degree is required.
Exceptional organizational skills and ability to manage multiple priorities in a fast-paced environment.
Strong written and verbal communication skills, with a keen attention to detail.
Proactive and resourceful, with strong problem-solving abilities and a "can-do" attitude.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
Demonstrated experience managing confidential information with discretion and tact.
Ability to build and maintain positive relationships with internal and external stakeholders.