The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.
Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
Resolves questions regarding the project; research and provide appropriate answers.
Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
Manage project set-up preparation and compile documentation updates.
Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Obtain physical sign off of project documents & maintain electronic and paper files.
Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
Manage IT resources for project offices and staff by coordinating with internal support departments.
Provide follow up reports on ARs and unbilled issues as assigned.
Administer project closeout activities.
Compose project cost forecast updates.
Run PPS reports.
Establish priorities and deadlines on project deliverables.
Investigate project expenses not billed to the client and report findings to the Project Manager.
Assist Project Manager in preparation of client contracts and sub-contracts.
Develop procedures pertaining to internal project requirements.
Performs other duties as assigned
Complies with all policies and standards
Requirements:
Bachelor Degree in a related field and 8 years experience Required - OR -
Associate Degree in a related field and 10 years experience Required -OR -
High School Diploma/GED and 11 years experience Required
Ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
Demonstrated ability to communicate with all levels within an organization.