Aleta Technologies is a leading provider of critical infrastructure solutions, specializing in ICS and FRCS, and serving Fortune 500 Companies and Federal Government Customers. Join us in our mission to safeguard vital systems and infrastructure from cyber threats!
Responsibilities:
Serves as the Office Lead to plan, direct, and coordinate administrative support services such as record keeping, document destruction, mail distribution, telephone operator/receptionist, and other office support services
Ensure adequate supplies for the office and maintain accurate and updated inventories. Arrange for purchase of office supplies and equipment as needed
Produce weekly status reports on the progress of action items and initiatives for the function
Provide support to business development and other departments of the company such as the Director of Solutions and Program Managers with booking conferences, flights, & hotels and travel expenses
Prepare customer reports weekly and monthly
Schedule meetings for senior leadership, as requested and ensure Aleta events calendar is up to date
Courier services as need (Monitor our physical mailbox and corporate email)
Assist Facility Security Officer with security items
Inventory Management: oversee Aleta Owned Equipment, Aleta-Owned IT equipment, Customer Provided Equipment (CPE), Government Furnished Equipment (GFE), Deloitte Equipment, and CSTPL equipment
Liaison with Fire & Life Safety Vendor for our fire extinguisher, fire panel, and lighting inspections
Maintain physical and digital files for employees' documents and benefits
Take ownership of documenting and maintaining all business support services stand operating procedures, ensuring compliance with federal regulations
Create and distribute internal communications regarding status changes, benefits, or company policies
Qualifications:
U.S. citizenship is required by federal law
Proficient in Microsoft Suite (Word, PowerPoint and Basic Excel functions)
Excellent organizational skills, attention to detail, and sound skills in written and verbal communication
May require lifting up to 25 pounds
Requires visual acuity to use a keyboard and monitor
Technical Writing and experience with proposals preferred
Ability to create simple graphics and lead marketing efforts preferred
Benefits:
We care about our employees and value their talents by offering comprehensive benefits packages that include:
100% company funded Health, Dental, Vision
Life Insurance and Short Term and Long Term Disability
Automatic Company 401K contributions
Tuition Reimbursement and Professional Associations & Certifications
Paid Time Off and Observance of State/Federal Holidays
Opportunities for professional development and career growth
Aleta Technologies is an Equal Opportunity Employer. Applicants will be considered without regard to their race, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.