An Assistant Project Manager holds a supporting role in working with the project team, holding responsibility of working the project from inception to close with detailed knowledge of each project phase and process. The Assistant Project Manager is the central hub of communication for the entire project team, including owner, architect, engineer, subcontractors, project manager and superintendent. The most critical role of the Assistant Project Manager is that of information exchange. He/she makes sure all questions are answered and all those answers are distributed to the team in the field and to the owner representatives.
Essential Functions:
Assist Project Managers, Superintendents, and Operations
Log, Transmit and Distribute Submittals
Maintain RFI Logs
Assist with Production and Distribution of Owner Correspondence
Coordinate the subcontractor maintenance of As-Built Documents
Adhere to Quality Assurance practices
Monitor Productivity Tracking
Assist Project team with Subcontract Administration through DocuSign/ Procore / Sage software
Work with Project Manager to develop skills working toward becoming a Project Manager
Provide Document Control
OAC Meeting Agendas and Minutes
Customer / Client
Project Startup
Project Closeout
Quality
Knowledge, Skills and Abilities:
Strong written and oral communication skills
Strong interpersonal skills
Strong negotiating skills
Strong computer skills, emphasis on Microsoft Office, Microsoft Project, Procore, Sage
Dispute Resolution
Financial and Job Cost Accounting Knowledge
Ability to work under pressure and coordinate numerous activities and groups of people who need to cooperate to achieve maximum efficiency
Education and/or Experience:
Bachelor's or Master's Degree in Construction Management or equivalent is preferred.
Minimum of three years of verifiable experience and be computer literate.
Experience with Procore and Microsoft Office (Excel, Word, Project and Outlook) is also preferred.
***ESSENTIAL DUTIES***
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Airline and automobile travel may be required
Work in an office and field environment
Must be able to lift 25 pounds
Must be able to sustain posture in a seated position for prolonged periods of time
Overtime may be required to meet project deadlines
Dexterity of hands and fingers to operate a computer keyboard, mouse and other business machines
Work Environment:
When not in the company headquarters office, the work environment characteristics described here are representative of those the employee may encounter while performing site visits. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing onsite duties of this Job, the employee is regularly exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; extreme cold and extreme heat. The employee is occasionally exposed to toxic or caustic chemicals; risk of electrical shock and risk of vibration. The noise level in the work environment is usually loud.
This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.