Launch is a certified minority and woman owned staffing firm, focused on direct hire placements in finance and accounting.
Our client is a leading Diamond Blade and Tooling Company, dedicated to providing high-quality tools and solutions to our clients in the construction, manufacturing, and infrastructure sectors. Their commitment to innovation, precision engineering, and customer satisfaction has positioned them as a trusted partner in the industry.
Position Overview:
Our client is seeking a dynamic and organized Office Manager to join the team. The Office Manager will play a critical role in ensuring the smooth operation of administrative functions, providing essential support in various areas, and maintaining a positive and productive office environment.
Key Responsibilities:
1. Administrative Management:
Oversee daily office operations, including but not limited to managing schedules, coordinating meetings, and handling correspondence.
Maintain office systems, such as e-filing, record-keeping, and document management, ensuring accuracy, efficiency, and compliance with company policies.
Procure office supplies and equipment, monitoring inventory levels and initiating purchase orders as needed.
Implement and maintain efficient administrative procedures to streamline workflows and enhance productivity.
Coordinate in-bound and out-bound shipping.
2. Human Resources Support:
Assist in the recruitment process by coordinating interviews, processing applications, and facilitating onboarding procedures for new employees.
Maintain employee records, including attendance, leave, and performance evaluations, ensuring confidentiality and compliance with relevant regulations.
Support HR initiatives, such as employee engagement activities, training programs, and benefits administration.
3. Financial Administration:
Manage accounts payable and receivable processes, including invoicing, billing, and collections.
Assist in budget preparation and expense tracking, monitoring expenditures and identifying cost-saving opportunities.
Prepare financial reports, forecasts, and analyses to support decision-making and ensure financial transparency.
4. Customer Service:
Serve as a point of contact for customer inquiries, providing timely and courteous assistance to address their needs and resolve issues.
Maintain customer databases and records, ensuring accuracy and completeness of information.
Collaborate with sales and marketing teams to support customer engagement initiatives and promote client satisfaction.
5. Office Maintenance and Security:
Oversee facility maintenance, including coordinating repairs, servicing equipment, and ensuring a safe and clean working environment.
Implement security measures to safeguard company assets, data, and confidential information.
Qualifications:
Associate degree in business administration, office management, or related field preferred, but not required.
Proven experience in office management or administrative roles, preferably in a manufacturing or construction-related industry.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication and interpersonal skills, with a customer-centric approach.
Proficiency in MS Office Suite and familiarity with office management software.
Knowledge of human resources principles and practices is advantageous.
Attention to detail, integrity, and a proactive attitude towards problem-solving.
Benefits:
Competitive salary commensurate with experience.
Holidays and Paid time off
Opportunities for professional development and career advancement in a dynamic and growing company.