Executive Assistant at INIT Innovations in Transportation, Inc. in Chesapeake, Virginia

Job Description:

Overview:

INIT Innovations in Transportation, Inc. is looking for an Executive Assistant to join our team. INIT’s corporate North American headquarters is in Chesapeake, Virginia. We have become a world leader for Intelligent Transportation Systems (ITS) solutions in public transportation and everything we do is based on our credo to be the most innovative, reliable, and sustainable supplier of ITS solutions.

The Executive Assistant supports our C-suite level executives, as needed, with a primary focus on our CEO to ensure that operations run efficiently. You will work independently performing a range of intricate and confidential administrative tasks in addition to facilitating effective communication across all levels of the organization. This position requires discretion and professionalism as you will be handling confidential information and assisting in critical processes.

Job Responsibilities:

• Oversee professional scheduling and support for CEO, including mail, email, phone calls, client management, correspondence and other company logistics. Provides additional support to our President and C-suite executives on an as-needed basis.  

• Prepare Word documents, Excel spreadsheets, PowerPoint presentations, agendas, briefs, reports, special projects and other documents regarding objectives for the organization. 

• Prepare detailed reports, including financial and operational data. 

• Interpret data trends and provide actionable insights. 

• Coordinate complex meetings and calendar management; assist in the preparation and distribution of meeting agendas and materials.  

• Responsible for C-suite level travel arrangements (domestic and international), including accommodations, transportation, and meals and prepare expense reports.  

• Provide administrative and office support, such as typing, faxing, and maintenance of our filing system and contacts database. 

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions impacting the operations of INIT. 

• Organize team communications and plan events, both internal and off-site. 

• Act as the point of contact between C-suite level executives and INIT staff as well as customers.

Experience and Skills:

• High School diploma required; associate or bachelor’s degree preferred.  

• 5+ years of related experience required working in an executive assistant role supporting C-suite level executives. 

• Expertise with MS Office products (Outlook, Word, Excel, PowerPoint) and an aptitude for learning new software and systems.  

• Knowledge of Concur Travel and Expense software preferred.  

• Exceptional communication, writing, editing, and proofreading skills.  

• Ability to communicate confidently and effectively with all levels of the organization. 

• Excellent time-management skills and an ability to coordinate multiple concurrent projects with a proven ability to meet firm deadlines.   

• Flexible team player who is willing to adapt to changes. 

• Strong attention to detail and accuracy. 

• Ability to maintain confidentiality of sensitive information.  

Work Location: This position is based out of our North American headquarters in Chesapeake, Virginia.

Benefits:

INIT offers challenging tasks and responsibilities in a successful team with a pleasant working atmosphere and the opportunity for personal and professional growth. We offer a generous vacation package and sick leave, community service day, holidays, medical, dental, vision, disability, life insurance, 401K and employer matching.

To learn more, please visit our website at initusa.com.

INIT IS AN EQUAL OPPORTUNITY EMPLOYER

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