Administrative Generalist Coordinator (Administrative Assistant) at Indiana University in Indianapolis, Indiana
Posted in Other 1 day ago.
Job Description:
Department
STUDENT LIFE (IN-STLI-IUINA)
Department Information
DIVISION OF STUDENT AFFAIRS
The successful candidate must be student centered, collaborative, data informed, committed, and equity minded, in alignment with the values of the Division of Student Affairs.
MISSION
The mission of the Division of Student Affairs is to intentionally build an engaged, inclusive, and healthy campus community through hands-on learning experiences and holistic student support.
VISION
To support, empower, and prepare every student for success.
VALUES
Student Centered
We center what is best for students in our decision-making.
Collaborative
We understand that working together is what is best for students.
Data Informed
We use national and IU research and data to improve and evolve. Being informed communicates our credibility and our impact.
Committed
We are all in. We aim to deliver consistent, high-quality experiences for students.
Equity Minded
We center equity and inclusion and incorporate historically silenced voices in the work we do.
Job Summary
Department-Specific Responsibilities
- Provides direct administrative support to two Assistant Dean of Students and their units.
- Receives, screens, and directs incoming calls, visitors, and emails, and will schedule and confirm appointments and meetings.
- Performs functions relative to administering and managing multiple offices, including making decisions following established policies and procedures, and handling confidential correspondence and materials related to matters such as personnel and budget.
- Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
- Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
- Participates in the development and implementation of administrative standards, policies and practices for the organization.
- May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Required
- 2 years of relevant experience
Required
- Excellent organizational skills
- Demonstrates ability to maintain confidential information
- Strong verbal communication and listening skills
- Demonstrates excellent judgment and decision making skills
- Ability to simultaneously handle multiple priorities
- Maintains composure under pressure
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
IU Indianapolis campus
Indianapolis, Indiana
Advertised Salary
$39,000 - $41,000 per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
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