Project Accountant /Operations Analyst at NEWMARK in Atlanta, Georgia

Job Description:

JOB DESCRIPTION



PA/Operations Analyst will manage the overall project accounting process across the assigned cost centers. Collaborate with accounting personnel to develop and implement processes, controls, and reporting to assure superior delivery of accounting services in support of GCS Consulting projects. Candidates must have a strong finance, accounting, and systems background. This role will require close collaboration with Field Operations, Work Place Services and Finance.

Assist in the development and implementation of financial, operational and administrative functions within the department. Under supervision, interpret and implement financial and operational concepts or techniques in support of managerial and financial planning, reporting and analysis. May be required to have specialized functional background, such as finance/accounting, operations management or other technical skills (systems, process design, etc.) in order to understand and support department requirements.



RESPONSIBILITIES

• Act as the primary liaison for project accounting and account team members involved with the project.


• Provide professional project accounting support for all projects within the portfolio.


• Formulate and implement standardized and repeatable project accounting processes and procedures across all geographies, ensuring that all project support the Newmark commitments accurate financials and proper controls.


• Track status of approved projects and maintain financial records for all projects.


• Perform financial and general accounting functions including: project accounting & budgeting, project cost/commitment analysis/reporting and support to management.


• Collaborate with Management, Work Place Services Manager and the Project Administrator on development and documentation of the Project Delivery Process and Procedures including: project approval, setup, execution and closeout.


• Review, document & manage the process for preparing and issuing client invoices for project fees.


• Support both internal and external audits.


• Provide accounting and financial support to management, including monthly project financial reports and account analyses.


• Provide ad hoc reports for internal and external customers as requested.


• Effectively communicate with Field Operations regarding project accounting procedures, reporting deadlines, project and invoice approval requirements.


• Maintain financial folders for all projects, with all the appropriate documents, including: capital authorization requests, purchase orders and invoices.


• Respond to routine and/or non-routine inquiries; initiate telephone calls to gather or provide information.


• Coordinate accounting matters with other departments, locations and divisions to resolve reconciling items and/or technical accounting issues.


• Review reports to ensure proper classification and recording.


• Analyze financial reports and records, making studies or recommendations relative to the accounting of revenue and expenditures.


• Assist with the preparation of journal entries and accounting classifications assigned to various records.


• Assist with budget preparation. May review budget variances.


• Assist accounting personnel on various projects as needed.


• Gather and analyze information required for annual planning cycle, forecasting, including resource planning, strategy formulation, budgeting and profit center performance measurement.


• Assist with the development, implementation and collection of information required to track new business activity, and other operating performance measurement criteria. Create templates or other data collection tools as needed.


• Create ad hoc analysis and reporting on business and operations issues impacting the department, as needed.


• Interface with finance and accounting personnel on various projects, as needed.


• Vendor set-ups in payable system, entry of vendor invoices, requesting release of vendor invoices when applicable.


• Revenue forecasting.


• Assist with unpaid AR.


• Commission tracking.


• May perform other duties as assigned.

Skills, Education and Experience:

• Bachelor's degree in Accounting or Business Administration preferred


• Minimum 5 years of experience in project accounting


• Must be familiar with PC applications such as MS-Excel and MS-Word


• Experience with computerized accounting systems a plus


• Knowledge of the general aspects of the typical project delivery structure in a client/consultant business environment


• A thorough understanding of standard contract terms, including lumps sum, T&M not-to-exceed and how they are applied in the billing process


• Strong customer service orientation


• Ability to work independently, take initiative, set priorities and see projects through to completion


• Strong written and verbal communication skills


• Strong organizational skills, detailed, and a proven track record of documenting policies, processes and procedures


• Ability to work well with others under deadline situations and respond to changes in priorities

Working Conditions: Normal working conditions with the absence of disagreeable elements



Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.


Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Apply Now