Our client is seeking a a highly organized and personable Workplace Experience Coordinator to serve as the forefront representative of a well-known company at the Bellevue, WA Headquarters. In this pivotal role, you will curate an inviting atmosphere for guests, team members, and vendors, ensuring optimal operational efficiency and a positive experience for all stakeholders.
Responsibilities
Extend a warm and professional welcome to guests, clients, and team members at reception desks.
Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols.
Execute precise vendor coordination, maintaining strict adherence to company policies and procedures.
Facilitate essential office processes including mail handling, supply management, and shipping logistics.
Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards.
Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep.
Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness.
Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism.
Required Skills & Experience
Strong commitment to delivering a positive experience to internal and external stakeholders.
Experience with office technology and software, including email, spreadsheets, and scheduling tools (e.g., Outlook, Excel, or similar tools) to assist in administrative and inventory management tasks.
The capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more).
The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time.
Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc.
Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties.
Ability to engage professionally and warmly with guests, clients, and team members, and effectively relay information to internal teams.
Proven ability to handle multiple tasks and prioritize effectively in a fast-paced environment, ensuring timely completion of office processes like mail handling, supply management, and shipping.
Preferred Skills & Experience
Familiarity with coordinating vendor services, adhering to established procedures, and ensuring timely execution of vendor responsibilities.