ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Space Instruments & Payloads Administrative Support at Southwest Research Institute in San Antonio, Texas

Job Description:

Who We Are:


The Department of Space Instruments and Payloads is responsible for the development of spaceflight instrumentation, structures, and payloads. We design and fabricate custom solutions to answer or solve a complex situation not yet delivered by industry, as well as leverage our heritage platforms to accommodate a variety of payloads.


Objectives of this Role:

• Provides clerical and administrative support to Space Instruments and Payloads department, including directors, managers, engineers and occasionally support other staff in the Space Systems Division as needed.


• Must be detail oriented, possess strong organizational skills, have the ability to multi-task and take own initiative to complete necessary tasks.


• Must be able to work under pressure with very short turn-around times.


• Be proficient in M/S Word, PowerPoint, Adobe and Excel and Teams.


• Willingness to learn and keep up with current technology.


• Must have very good verbal and written communication skills.


• Maintaining confidentiality is important for this position.


• Be able to take initiative and follow through on assignments with limited supervision.

Daily and Monthly Responsibilities:

• Provide meeting planning and logistics, manage calendars, coordinate meetings, schedule TEAMS meetings.


• Keep track of project manager's project deliverables schedule and update the Tracker system.


• Coordinate interviews and track hiring processes.


• Coordinate travel itineraries and make reservations for domestic and foreign travel; prepare travel authorizations and expense accounts for travelers.


• Generates reports and other materials consistent with desired formatting and organizes data as needed.


• Provide administrative support for projects, proposal development, project management assistance, report coordination, and other project-related administrative duties.


• Prepare purchase requisitions and check requests.


• Occasionally will need to ship equipment, both domestically and internationally.


• Prepare the necessary documents.

Requirements:

• Requires a high school diploma or equivalent.


• Secretarial/Administrative skills and work experience.


• 6-15 years: Related experience; Proficient in M/S Word; Proficient in Adobe; Proficient in Excel; Proficient in PowerPoint.


• A valid/clear driver's license is required.

Special Requirements:


Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.


Job Locations: San Antonio, Texas


For more information about this division, visit the Space Systems home page.

For benefits information at our San Antonio location, click here.
For benefits information at all other locations, click here.

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