Administrator-Ops/Administrator-Ops SR at Kinder Morgan, Inc. in La Porte, Texas

Job Description:

Position Description

KINDER MORGAN
Kinder Morgan is one of the largest energy infrastructure companies in North America. We are a market leader in each of our businesses - Natural Gas Pipelines, Products Pipelines, CO2, and Terminals. We have an unparalleled, large footprint of diversified and strategically located assets that are core to North American energy infrastructure and help deliver needed energy products to high-demand markets.

Kinder Morgan offers a robust benefits package that begins on your first day, including medical, dental, vision, life insurance, two retirement plans, paid holidays, and paid time off.

BUSINESS UNIT: TERMINALS
Kinder Morgan is the largest independent terminal operator in North America, providing a strong, reliable network of 144 terminals serving our customers' storage, distribution, blending and logistical needs. Our terminals store and handle renewable fuels, petroleum products, chemicals, vegetable oils and other products. We have a combined liquids storage capacity of approximately 151 million barrels and handle about 59 million tons of dry bulk materials annually.

PRIMARY PURPOSE: Provide general administrative/maintenance support to the BOSTCO Terminal group, including but not limited to typing, filing, mail, copying, office supplies, and phone coverage. Also will provide administrative and staff support to the general organizational operations. Working under the direct supervision of the Maintenance Manager. This position provides all necessary organizational support and is responsible for a variety of other tasks.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Work closely with Maintenance Manager to process documents for maintenance


• Track and record USPS delivery for all packets sent.


• Daily mail pickup and delivery via USPS, inter-office and Federal Express; open all departmental mail and deliver to appropriate parties


• File various documents


• Maintain and update manuals, spreadsheets and databases, as necessary


• Order and maintain office supplies and stationery for department


• Deal with a wide variety of people with tact, courtesy and professionalism


• Speak clearly, both in person and by telephone, using a high level of verbal skills


• Write effectively, and understand verbal and written communications, including but not limited to email


• Work independently to manage tasks and timelines


• Maintain a regular, dependable attendance and high level of performance


• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public


• Other daily, weekly, and monthly duties, and special projects, as assigned


• May be required to work non-traditional hours as needed Perform the monthly billing process, accounts receivable administration (including communications with vendors regarding collections and communications of collections status to management)


• Prepare general ledger account reconciliations


• Prepare billing and revenue related journal entries


• Coordinate revenue forecast and budget data


• Perform Ad Hoc revenue analysis and reporting


• Comply with all KMT policies and procedures

Position Requirements

EDUCATION:

• Associate's degree (A. A.) or equivalent from two-year college or Business school; or High School Diploma with two years related experience and/or training; or equivalent combination of education and experience

EXPERIENCE/SPECIFIC KNOWLEDGE:

• Minimum five years direct work experience in an accounting-related position, specifically experience in an automated, multi-entity financial system.


• Good organizational, communication and PC skills.


• Individual should have knowledge of Microsoft Explorer, Microsoft Outlook, Accounting and payroll systems, Excel spreadsheet software, Microsoft Office, Microsoft PowerPoint and experience with charts and graphs.


• Must be able to work with a team, take direction from supervisors, keep required work schedules and follow work rules.


• Must possess customer service skills; being cordial while interacting with customers.

CERTIFICATIONS, LICENSES, REGISTRATIONS:

• Must possess and maintain a valid motor vehicle operator's driver's license and have the willingness to use personal and/or company vehicle in the course of employment.


• Must possess safety training/certification as required by customers to work in their facility and as required by Kinder Morgan at all locations.


• If required must obtain and/or meet all requirements to enter foreign trade zones; such as back ground checks by both the U.S. Coast Guard and the Department of Homeland Security i.e. obtain and maintain a Transportation Worker Identification Card, TWIC COMPETENCIES

SKILLS, AND ABILITIES:

• Proficient PC Skills; MS Outlook, MS Word, MS Excel, MS PowerPoint and other Office Suite general products.


• Exceptional verbal and written communication skills, including but not limited to the ability to present ideas, proposals and results to business segment leaders and to internal and external customer


• Ability to organize and prioritize daily work, including tracking and managing large projects, and see projects to completion while maintaining strict confidentiality (as necessary)


• Ability to efficiently present information in a one on one setting and in small groups situations to customer, clients and other employees.


• Good communication ability. Knowledge of accounting/budgeting. Ability to meet deadlines.


• Accurate with financial information.


• Treat people with respect, keeps commitments, inspires the trust of others, works with integrity and ethically, upholds organizational values.


• Must be able to prioritize and plan work activities using time efficiently, plans for additional resources, organizers schedules of other people and their tasks, develops realistic action plans


• Must possess general understanding of how corporate policies, procedures, practices and processes relate to the material handling business segment, associated business units, and internal and external customers


• Experience in developing, implementing and successfully managing budgets


• Ability to identify and establish expectations in an employee/employer relationship (subordinate/manager)


• Solid leadership, communication, motivation and interpersonal skills, and the ability to manage projects(s) that will include working with individuals with varying disciplines, backgrounds and experience levels


• Must be able to work with a team, take direction from supervisor(s), prioritize work schedules, focus attention on details, and follow work rules.

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


• While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is frequently required to talk or hear. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORKING CONDITIONS:

• While performing the duties of this job, the employee is frequently required to stand, walk, sit and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift or move up to 25lb materials. Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS, AND ABILITIES:

• Associates degree in Business or Accounting preferred. The above statements described the general nature and level of work being performed. This position may perform other duties as assigned.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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