Program Coordinator and Executive Assistant (Project Management Specialist) at Indiana University in Bloomington, Indiana

Job Description:

Department



OVPDEI MARKETING AND COMMUNICA (UA-MRKT-IUBLA)



Department Information



The mission of the African American Arts Institute (AAAI) is to preserve and promote African American Culture through performance, education, creative activity, research, and outreach. AAAI manages credit-bearing ensembles dedicated to the performance of black music and dance.



Job Summary



Department-Specific Responsibilities

• Assists with the planning and implementation of the major AAAI productions, including the Extension of the Tradition Concert, Potpourri of the Arts, Camp Soul, and Spring Concerts.


• Facilitates clear communication throughout the production process between ensemble directors, AAAI technical and administrative staff, and sometimes with the technical and administrative staff of outside venues and outside rental agencies and vendors.


• Works collaboratively with the Executive Director, AAAI staff, directors, and students to facilitate special AAAI programming and events, including Open House, Meet and Greet, Staff Orientation, Herman Hudson Awards, Historical documentation, Media preservation projects, 50th Anniversary celebrations, etc.


• Assists the Executive Director with planning and implementing new programming and outreach initiatives, including a Gospel Music Festival, Special Concert series, Black Arts Symposium, National and Overseas travel, Community Performances, and Outreach Recruitment Programs.


• Assists the executive director as a production manager for AAAI Records and the Historical Documentation and Media Preservation Projects.

General Responsibilities

• Manages a small project, from start to finish, or 1 phase of a large project, ensuring on time completion within budget.


• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.


• Reports on progress and provides regular updates to upper management.


• Coordinates and communicates between various areas; conducts project meetings and prepares regular reports.


• Collaborates with other departments to ensure that project objectives are achieved within established time frames.


• May provide guidance and support to non-exempt staff.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in relevant field

Preferred

• Bachelor's degree in arts and humanities, with emphasis in African American studies

WORK EXPERIENCE



Preferred

• Music or dance performance background, to include African American genres and styles


• Experience in office administration in business and arts

LICENSES AND CERTIFICATIONS



Preferred

• Possesses a valid driver's license and ability to be insured by Indiana University

SKILLS



Required

• Ability to drive multiple projects to successful completion


• Demonstrates project management skills


• Proficient communication skills


• Excellent organizational skills


• Excellent collaboration and team building skills


• Demonstrates time management and priority setting skills

Preferred

• Excellent organization skills, particularly regarding planning events and maintaining records


• Proficient computer skills including Mac and PC platforms, Microsoft Office applications, especially Word, Excel, and PowerPoint


• Excellent ability to read, write, and analyze musical scores


• Working knowledge of African American history and culture including African American music genres


• Ability to work independently (self-motivated) as a member of a team

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Bloomington, Indiana



Advertised Salary



$45,000 - $48,000 annually



Work Hours



Must be able to work events held during evenings and weekends



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Core


FLSA: Exempt


Job Function: General Administration


Job Family: Project Management


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



Contact Us



Request Support
Telephone: 812-856-1234 Apply Now