Access, Metadata & Operations Coordinator at University of Illinois in Urbana, Illinois

Job Description:

Access, Metadata & Operations Coordinator




College of Law Library




Job Summary

The Access, Metadata & Operations Coordinator will perform a wide range of library duties, including communication, coordination, and supervisory duties for Access, Metadata & Operations in a large academic law library environment. Reporting to the Director for Administration, this position will manage day-to-day operations and play a key role in providing access to the Law Library's collections.



Duties & Responsibilities

• Leadership and Program Management:
  
  • Develop and deliver strategic direction to staff teams in access, circulation, cataloging, metadata, operations, and serials
  • Develop and lead implementation of best practices and standards relating to access, circulation, cataloging, metadata, and library operations functions in a large academic law library while being aware of peer practices
  • Direct quality control to ensure consistency in patron service interactions
  • Plan and lead library physical collection organization, shifting, and maintenance
  • Coordinate and supervise the Cataloging unit's daily operations, including but not limited to original cataloging, copy cataloging, and batch processing of eBooks, eJournals, databases, datasets, streaming audio and video..
  • Manages the development and implementation of metadata strategies that support the discovery of electronic collections.
  • Leads the unit to investigate, experiment with, and implement new approaches and/or batch processes for creating and manipulating bibliographic data, including extended and creative uses of metadata and Generative Artificial Intelligence (GenAI).
  • Participate in teams with library faculty and work independently to provide reference services and library orientations to students, staff, and patrons
  • Teach instructional workshops and provide technical support for information resources such as bibliographic citation managers, research guides, and library databases
  • Conduct inventory functions and share updated information with library faculty, the College of Law Assistant Dean for Administration, and others
  • Provides intellectual leadership and contributes nationally to the development of emerging cataloging standards and maintains currency with issues in bibliographic and authority control, information organization, and metadata encoding standards
  • Coordinate with the College of Law Assistant Dean for Administration to draft and implement emergency plans
• Library Process Innovation:
  
  • Innovate to improve findability and navigability in the Law Library
  • Design and maintain faculty scholarship databases for law faculty, monitor scholarly communication H-index scores, and track faculty publications, e.g., Illinois Experts, ORCID, HeinOnline, etc.
  • Compile and interpret library use statistics for inclusion in reports to the Provost and to national and regional research library organizations
• External Representation and Communication:
  
  • Liaise with the University Library to assess and respond to needs and concerns related to circulation, billing, and interlibrary loan
  • Liaise with University Library, Google, LLMC, and other entities to plan, coordinate, and execute digitization projects for the law library and consortium partners
  • Work with University Library systems staff to configure circulation functions of the integrated library system and other related systems, including self-checkout software
  • Represent the Law Library through committees with local, regional, and national partners, including the American Association of Law Libraries and the American Library Association
  • Be on call for evening and weekend shifts to provide direction in case of an emergency or lack of coverage

Physical Demands

Walking : Occasionally

Stairs : Occasionally

Sitting : Frequently

Lifting/Carrying : Occasionally

Pushing/Pulling : Occasionally

Bending/Stooping : Occasionally

Kneeling : Occasionally

Squatting/Crouching : Occasionally

Additional Physical Demands




Minimum Qualifications



1) High school diploma or equivalent.
2) Any combination totaling four (4) years (48 months) from the following categories:
A. work experience in a library or equivalent setting.
B. college course work in any field as measured by the following conversion table:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
3) A total of two (2) years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.



Preferred Qualifications



• ALA-accredited master's degree in Library and/or Information Science (or equivalent)
• Two or more years of experience in an academic law library setting
• Demonstrated ability to prepare reports and generate documents using Microsoft Excel, Word, or similar productivity software
• Strong written and oral communication skills
• Demonstrated ability to work collegially and collaboratively with others in a team environment.



Knowledge, Skills and Abilities

• • Demonstrated ability to work with a diverse community of students, faculty, staff, and patrons
• • Experience assessing and improving workflows
• • Demonstrated ability to work with new software and technologies
• • Experience providing training or developing training-related documentation
• • Knowledge of library circulation and operations functions and processes
• • Experience managing confidential customer data
• • Demonstrated ability to interpret and ensure compliance with policies
• • Experience working with commercial service providers.
• • Experience working at a customer service point
• • Demonstrated ability to prepare reports and generate documents using Microsoft Excel, Word, or similar productivity software
• • Strong written and oral communication skills
• • Demonstrated ability to work collegially and collaboratively with others in a team environment.

Appointment Information


This is a 100% full-time Civil Service 4904 - Library Operations Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 10/1/2024. The wage for this position is $29.87


For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .



Application Procedures & Deadline Information


Applications must be received by 6:00 pm (Central Time) on September 25, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Tish Howard; lehigh@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1026763
Job Category: Administrative
Apply at: https://jobs.illinois.edu
Apply Now