Administrative Specialist III at Arkansas State University in Jonesboro, Arkansas

Job Description:

Position #: A00987

Department: School of Nursing

Employment Status: Full time (29-40 Hrs)

# of openings: 1

Proposed Salary Range: Commensurate with Experience

Type of Employment: Staff

Location: ASU-Jonesboro

Closing: 9/30/24


Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor

Duties & Responsibilities:

• Composes, types, and edits various documents including letters, memoranda, reports, forms, narratives, and training materials from rough draft using a typewriter, word processor, or personal computer
• Acts as office receptionist by greeting and directing visitors, screening calls, responding to routine questions regarding policy and procedures, providing instructions on the completion of forms, or making referrals to other sources of information
• Establishes and maintains various computerized and paper files, records and logs, and retrieves information as needed for reference or to compile reports
• Develops or modifies procedures and formats materials for new or revised word processing application
• Recommends changes in word processing methods, sets up data for sort/select procedures, and merges data into printed reports by selecting type face and sizes, integrating plates and figures, and establishing unique designs
• Processes documents by logging, coding, recording, verifying, and recalculating data
• Trains and provides technical assistance to administrative support and professional staff in word processing functions through instruction and demonstration and assistance with problem resolution
• Performs all duties related to registration and course building in Banner
• Administers student permits and monitors student enrollment; assists with student registration
• Processes program applications and prepares them for review by admission committees.
• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of the principles and practices of mathematics and statistics
Knowledge of research and analysis techniques and methods
Knowledge of work-related subject area
Knowledge of computers and software applications

Ability to prepare, present, and review oral and written information and reports
Ability to research and analyze related work program information
Ability to develop, recommend, interpret, and apply policies and procedures
Ability to analyze financial records and prepare reports
Ability to plan, organize, and direct the work of others

General Days/Hours:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours as requested and/or needed
Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications:

The formal education equivalent of a High School Diploma

One (1) year of specialized training in business management, business education, or a related field

Two (2) years of experience in a specialized or a related field applicable to work performed

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee

E-Verify Participation Notice:

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

PI249966546

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