Administrative Assistant at In-Q-Tel in McLean, Virginia

Job Description:

In-Q-Tel

In-Q-Tel is an Affirmative Action Employer who values diversity in the workplace. EOE/M/F/disability/vets


Administrative Assistant

US-VA-McLean

Job ID: 2024-1383
Type: Contract
# of Openings: 1
Category: Administrative/Clerical
IQT

Overview

Reporting to the Manager, Office Administration, this role is responsible for providing a variety of tasks to support the organization and management of the office. This role will bridge support for IQT operations and core business, working closely with others to accelerate back-end logistics and processes that enable core functions of the business. The ideal candidate will be a highly organized, detail-oriented team player with a customer service orientation.

* This is a 40+ hours a week on-site 6-month contract position *

Responsibilities

• Work closely with colleagues across IQT to drive improvement in quality, service, and efficiency.
• Main backup and partner in covering reception desk, representing IQT in a professional and customer friendly manner, greeting visitors to the office, and answering incoming telephone calls.
• Provide administrative support to IQT Labs management team and may assist other departments when needed to include handling staff calendars, schedule meetings, arrange travel, and process expense reports.
• Intermediate to advanced Microsoft Excel skills to regularly preform data input and create/maintain reports.
• Ensure deadlines are met and adapt to changing priorities.
• Assist in the auditing, tracking, and replenishing inventory for the mail room, printer stations, kitchenettes, catering rooms/kitchens.
• Work closely with Office Administration Team to support and provide excellent customer service for employees.

Qualifications

• 2+ years of experience in a relevant field.
• Excellent Computer skills – Microsoft Office (Outlook, Excel, Word, PowerPoint)
• A proven track record of decision making, problem solving, good judgement, and attention to detail.
• Strong listening and customer service skills.
• Proactive – able to anticipate the next step without having to be directed.
• Strong communication skills, ability to gain consensus among multiple stakeholders, ability to follow through, and execute strategies to project completion.
• Proven ability to develop collegial relationships and drive change in complex situations involving multiple stakeholders.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

PI249970146

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