Administrative Services Asst/UKHC at University of Kentucky in Lexington, Kentucky

Job Description:

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details

Job Title	Administrative Services Asst/UKHC
Requisition Number	RE47310
Working Title	Administrative Services Assistant
Department Name	H3988:UK Healthcare CNO
Work Location	Lexington, KY
Grade Level	08
Salary Range	$19.00-30.09/hour
Type of Position	Staff
Position Time Status	Full-Time
Required Education	AA
Click here for more information about equivalencies:	https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience	4 yrs
Required License/Registration/Certification	None
Physical Requirements	This position requires regularly sitting at a computer workstation for extended periods of time; occasionally standing or walking with objects weighing up to 25 pounds; and performing tasks with repetitive motions.
Shift	Days; Monday through Friday, 7:30 am – 4:00 pm
Job Summary	This position assists with quality patient care by coordinating with the service line leadership on administrative support needs for Kentucky Children’s Hospital. This position will also serve as a liaison with other departments to ensure the standards for equipment and supplies are met. The Administrative Services Assistant prepares and facilitates purchasing for service line needs through the Hospital Administration business office in accordance with the University of Kentucky Business procedures and utilizes processes as established by Hospital Administration. Maintains record of expenditures on a monthly basis. Establishes and implements system for inventory, distribution, charging and controlling supplies, equipment and forms. Other responsibilities include mail distribution, ensuring appropriate signage, bulletin board maintenance, CNS request, new employee badge forms and designated meeting minutes as assigned. Will proactively manage and assist with defined operations leadership group calendars that will include coordination, meeting scheduling and potential travel arrangements.
Skills / Knowledge / Abilities	The ideal candidate will have the ability to manage multiple tasks while accurately completing routine functions in a fast-paced, high-intensity, professional work environment; proficient in Microsoft Office; excellent attention to detail; exceptional planning and organizational skill; effective written and verbal communication skills; ability to solve routine problems and manage resources; demonstrated ability to provide superior customer service, time management, and judgment; and respect.
Does this position have supervisory responsibilities?	No
Preferred Education/Experience	More than four years of similar administrative support experience preferred.
Deadline to Apply	09/25/2024
Our University Community	We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Briefly describe your professional experience working in an office/clinical or hospital setting.

   (Open Ended Question)

2. * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint).
   • None
   • Basic
   • Average
   • Proficient
   • Expert
3. * How many years of paid administrative work experience do you have? (i.e. responsible for administrative tasks of data entry, mailings, greeting guests, or other activities requiring organization and communication).
   • None
   • More than 0, up through 1 year
   • More than 1 year, up through 3 years
   • More than 3 years, up through 5 years
   • More than 5 years
4. * Where did you first see this position advertised other than on UK's online employment system?
   • InsideHigherEd.com
   • HigherEdJobs.com
   • Diverseeducation.com (Diverse Issues in Higher Education)
   • HERCjobs.org (Higher Education Recruitment Consortium)
   • InsightIntoDiversity.com
   • Latinosinhighered.com
   • HospitalCareers.com
   • Indeed.com
   • LinkedIn.com
   • Institute for Diversity in Health Management
   • A Colleague, Friend and/or Family Member
   • None of the Above

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

PI250040000

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