Coordinator of Facilities and Events at Villanova University in Villanova, Pennsylvania

Job Description:

Villanova University

Posting Details

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Posting Details (Default Section)

Posting Number:	20244157S
Position Title:	Coordinator of Facilities and Events
Position Type:	Staff
Location:	Villanova, PA
Recruitment Type:	Internal/External Applicants
Work Schedule:	full-time/12-months
Avg Hours Week
Department:	730-Athl - The Pavilion
Position Summary:	Responsible for the daily supervision and maintenance of athletics facilities and events, including event preparation and event management. Duties include facility management and maintenance, facilities access systems and work order system for Athletics. All duties must be completed in compliance with University and NCAA policies and regulations. Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:	Direct and manage all duties for Villanova Athletics events, special events and outside events, as assigned. Serve as primary contact for game day management for sports, as assigned. Complete and distribute Olympic sport event manuals for all assigned sports. Hire, train, and supervise all associated event management staff. Assist with project management on various facility maintenance, renovation, and / or construction projects. Serves as liaison to assigned campus operating units who require athletic facilities or are involved in athletic department events: Serve as primary contact and responsible for managing annual campus events, as assigned. Assist with event management for men’s and women’s Basketball, Football, Commencement, Big East Championships, and other larger events held in Athletics facilities. Assist with the scheduling of Athletics facilities. Responsible for the building management and maintenance of Athletics facilities as assigned. Perform other duties and assists with special projects as assigned.
Minimum Qualifications:	Formal Education Bachelor’s Degree Work Experience Two to three years experience in athletics administration, specifically in facilities and events management. Work Skills (e.g., written and verbal communication skills) Proven ability to manage multiple projects under strict deadlines. Must possess excellent organizational and communication skills. Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area) Experience in managing daily facility operations. Budget planning and management experience. Knowledge of NCAA rules and regulations. Equipment Knowledge Proficiency with personal computer applications (word processing, spreadsheets, database, on-line work order systems).
Preferred Qualifications:	Master’s Degree in sport administration or related field preferred. Intercollegiate sports management experience a plus.
Physical Requirements and/or Unusual Work Hours:	Professional work environment. Significant evening and weekend hours. Some lifting and carrying of equipment.
Special Message to Applicants:
Posting Date:	09/19/2024
Closing Date (11:59pm ET):
Salary Posting Information:	Commensurate with experience
Salary Band:	H
Job Classification:	exempt

References Needed

References Needed

Minimum Number of References Needed	3
Maximum Number of References Needed	3

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first hear of this employment opportunity?
   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
   • Browsing the Villanova website
   • Cabrini University employee
   • Other
2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

   (Open Ended Question)

3. * An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and•Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Basketball (men’s or women’s) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N
   • Yes
   • No
4. * An individual associated with a prospective student-athlete is defined as:•Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and•Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU.Examples of individuals associated with a prospect could be any of, but not limited to, the following:• Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers• Relatives • Strength Coach • AdvisorsConsistent with the above definition for what constitutes associated, are you associated with any:•Current VU basketball (men’s or women’s) student-athletes? Y N
   • Yes
   • No

Documents needed to complete your application:

Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest

Optional Documents

1. Other Document

PI250045215

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