The Assistant Project Manager (APM) supports the Project Manager and the IBC Implementation Team in ensuring the successful delivery of projects throughout their lifecycle. The APM is responsible for collecting, authoring, reviewing, and analyzing project data, and coordinating with vendors, the Design Team, and cross-functional departments to ensure effective planning, execution, and timely completion of project deliverables. Essential skills include engaging professionally with vendors, design professionals, and other project personnel, and adhering to project schedules, budgets, and quality standards to meet the project's mission objectives.
Main duties
(Primary role of the job):
Liaise with Project Administrators, vendors, Design Team, and cross-functional related entities concerning project details and deliverables.
Assist, coordinate, review, and facilitate project related approvals and deliverables.
Assist in facilitating procurement by reviewing vendor proposals, designs, estimates, scopes, and related materials pertaining to RFPs and contract awards.
Communicate relevant project information across departments with supporting materials and documentation.
Maintain electronic file database, records, certificates, and all project related materials.
Analyze relevant project data for issue identification and resolution.
Support and assistance in regularly scheduled coordination meetings, and assists in taking meeting minutes, and preparing related documents and materials accordingly.
Coordinate with Project Manager and Project Engineer to monitor and track potential change orders, scope changes, etc. assuring all change management is communicated with appropriate departments.
Participate in site inspections and quality control activities to ensure adherence to plans and specifications.
Record and document site progress in coordination with the superintendent to ensure timely completion of the IBC mission.*
Position relevant skills:
(Education / Work Experience, IT)
Any combination of training, education, and experience which demonstrates the ability to perform this position's duties such as:
Bachelor's degree - Construction Management, Engineering, architecture, or related field.
3 years minimum work experience in project management and relatable background.
Ability to interpret specifications, drawings and design assets.
Administrative experience on large scale projects.
Skilled in applying problem solving techniques and analytical skills.