The Senior Compensation and Benefits Specialist will be responsible for assistance in the overall plan design, implementation, administration, and evaluation of all of Health & Welfare and Retirement Benefit Programs in accordance with the organization's business objectives and Human Resources strategies. This role will assist in developing and managing the processes used to effectively administer our company Benefits Program within policy guidelines, assure compliance with all legal requirements of various Benefit Programs, and prepare and file required legal reports. This role will support the development and administration of various employee compensation programs. This is an onsite full time position at our headquarters in Dublin, Ohio.
The Senior Compensation and Benefits Specialist will be responsible for assisting in managing Stanley Steemer's centralized Health & Welfare offerings which includes the Medical, Prescription Drug, Dental, Vision, Basic and Optional Life Insurance, Short Term Disability, Basic and Optional Long-Term Disability, Accident, Critical Illness, Hospital Indemnity, EAP and the 401(k) Plans. An ideal candidate will understand self-funded and insured plans, plan design, details of plan administration, networks, etc. Additional necessary skills include data analysis and validation, Benefit administration system validation and correction, resolution of complex issues with providers, insurers, consultants, brokers, executives, and employees, and the preparation and delivery of presentations and employee benefits orientations.
The Senior Compensation and Benefits Specialist will help mentor the HR Benefits team, and effectively use both the Benefits administration system and the Human Resources Information Systems to manage processes and report information. This role will work with consultants, third party administrators, carriers, providers, internal stake holders, brokers and external auditors.
Benefit Administration:
Health & Welfare:
Establish Benefits Administration system requirements for all group insurance Plans and Programs.
Oversee the initial set-up and ongoing accuracy of the Benefits Administration system(s).
Prepare and analyze benefit costs and utilization to provide recommended changes to existing Plans and, where applicable, the appropriate employee contribution rates.
Oversee the Health & Welfare Benefits Annual Open Enrollment process.
Create or oversee the creation of all Annual Open Enrollment Manager and Employee communications.
Write detailed procedures for proper Benefit administration and ongoing data audits.
Oversee the transfer of payroll data from the Benefits Administration system to the Payroll system to ensure employee contributions are properly calculated and carry correct effective dates, and to create retro and refund contributions as required.
Audit the Hours worked by employee to determine an employee's benefit eligibility status and communicate results to the Human Resources Business Partners and the Field/Contact Center Managers.
Audit the Form 1095 data for accuracy.
Prepare the monthly H&W vendor invoices to be presented and approved for payment.
Audit the accuracy of the transfer of data between the HRIS system to the Benefit Administration system which then flows to the various vendors.
Oversee COBRA administration and compliance.
Provide guidance and support to plan participants and Field/Contact Center Management regarding all benefit issues.
Interface with internal Human Resources department, Information Technology department and Payroll and Accounting department staff in the performance of duties.
Oversee the annual Form 5500 process.
401(k):
Audit the transfer of data from Human Resources Information System to the Plan Administrator.
Audit the transfer of data from the Plan Administrator and upload to the Payroll system.
Oversee the annual Plan audit which includes coordinating with external auditors and the individual preparing Form 5500.
Vendor Relations:
Work with internal and external auditors, consultants, third party administrators, brokers, carriers, and providers.
Meet with broker regarding annual contract renewals for all Health & Welfare plans.
Reporting:
Direct the preparation and filing of the federal Form 1094C and 1095Cs, auditing for accuracy.
Direct the preparation and filing of State required 1095Cs (or similar data), auditing for accuracy.
Direct the preparation and filing of the federal Form 5500 for all Benefit Plans.
Prepare and maintain benefit description booklets and certificates, Summary Plan Descriptions and all employee required notices.
Inform management of trends and developments in the benefits field and provide advice regarding current developments in Benefits Programs.
Maintain detailed Plan data to determine and report upon trends.
Supervisory Responsibilities:
Assist with guidance and mentoring of employees who coordinate and administer Benefit Plans. Responsibilities include training associates; planning, assigning, and directing work; appraising performance, addressing complaints, resolving problems, and encouraging teamwork through cooperative interactions with coworkers.
Compensation Administration:
Prepare Compensation reports for Home Office open positions based upon the position's job description.
Prepare the Compensation Notebook that analyzes an employee's position in their pay scale; this applies to all Home Office, Exempt Field and Exempt Contact Center positions and is created bi-annually.
Update geographic differential assignments for Branch locations annually.
Update non-technician Field position pay scale as requested.