In this role as the Executive Business Administrator you'll be providing top notch support for two senior leaders. This position requires excellence in administrative functions - the ideal candidate for this role will need to have the ability to navigate and change directions quickly within a fast-paced environment. Furthermore, this role requires stellar interpersonal skills, initiative, good judgment, the ability to maintain high level confidentiality, the ability to set priorities and the ability to handle multiple tasks simultaneously. Being detail oriented and having consistent and timely follow-through will be essential to success in this role.
What You'll Do
Management of calendar with attention to accuracy, timeliness, and conflict resolution
Planning and coordination of domestic and international travel itineraries
Timely and accurate reconciliation of expenses
Manage the team's rhythm of the business, All Hands meetings, and meeting logistics including location planning and support for team off-sites and events.
Coordination and logistical support for onsite and offsite meetings/events including All Hands, morale events, team training and leadership off-sites.
Provide team support including headcount management, org chart maintenance, hardware and software ordering, management of discretionary spend budget and security group ownership.
Manage team space coordination and responsibilities.
Work as part of a strong administrative team to manage the needs of the overall organization.
Project coordinate details - must do this really well! There are projects that the stakeholder will assign to you, and he needs to trust you will actively drive to resolution.
Show progress quickly with general guidance - would like to see results early on vs. waiting to delivery results and find out you might have missed the ask.
Provide early versions of documents and details - which allows for iterative changes.
What You Have
Understand the business and work in a fast paced environment. Action biased!!
Demonstrated work experience in a fast-pace administrative capacity.
Proficiency with Microsoft productivity software including Outlook, OneNote, PowerPoint, Word, Teams, Visio and Excel.
Positive attitude and high-energy.
Strong attention to detail and problem-solving skills.
Good project management, time management, judgement and communication skills.
Take on new challenges with a desire to learn.
Work quickly in a fast-paced environment.
Work collaboratively with administrative teammates within and outside the organization.
Demonstrate a high level of integrity and the ability to handle confidential information appropriately.
BS/BA Degree
Prior Administrative or Business Support support experience at a large tech company based in Redmond, Washington.
Prime 8 is a highly respected, woman-owned management consulting firm. We use innovative and outcome-driven approaches to deliver solutions that create lasting results, even after we're gone. The deep expertise of our talented consultants help companies turn ideas into action, implement organizational change, and get products to market quickly using modern practices and technologies. The Prime 8 family of consultants stands out from the crowd. As a group of high-achievers, we hold each other accountable for exceptional work that is built on integrity, honesty, and excellence. We do what we say and finish what we start. Together, we make an impact, have fun and do better for each other and for our customers.
Compensation: Prime 8 uses different pay ranges based on level of position, relevant experience, and specific candidate location. The pay range for this role is between $47 and $55 per hour (based on full-time employment), plus employee benefits.
Employee Benefits: Prime 8 offers a rich package of excellent Medical, Dental (including orthodontic) and Vision insurance (for employees and their families). Prime 8 offers Paid Holidays and Paid Time Off, a 401K Plan, company paid Group Life, STD, LTD, and employee paid Life Insurance and Long-Term Disability options. Prime 8 offers a great referral bonus program for our employees as well.
Check out our additional employee benefits!
Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Prime 8 Consulting, we are dedicated to building a diverse, inclusive and authentic workplace. If you're excited about this role but your background/experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the candidate we are looking for, whether for this role or other roles we have in the future.