A vibrant property management company in Chicago is on the lookout for an enthusiastic and dedicated Administrative Assistant to become a key player in their dynamic team. This exciting role offers a chance to support a team that manages a bustling mixed-use property. The ideal candidate will be passionate about advancing in the property management field and thrive on face-to-face interactions with tenants and team members. This opportunity comes with a competitive salary of up to $55,000.
Responsibilities of the Administrative Assistant:
Provide crucial administrative support to a dynamic property management team, including the General Manager, Assistant General Manager, Property Administrator, Tenant Relations Specialist, and Finance Manager.
Handle tenant requests and issues with efficiency through the work order system and email, ensuring top-notch resolution.
Coordinate and schedule maintenance and repair services for both the hotel and parking garage, keeping everything running smoothly.
Manage correspondence and communication with tenants, vendors, and other key stakeholders, ensuring clear and effective interactions.
Maintain meticulous records and files related to property management operations, ensuring accuracy and accessibility.
Support the Property Administrator with routine office tasks such as data entry and report preparation, keeping operations streamlined.
Engage directly with tenants to enhance their experience and address any concerns with a personal touch.
Play a role in organizing and coordinating exciting property events or meetings, contributing to a vibrant community environment.
Qualifications of the Administrative Assistant:
Previous experience in an administrative role, ideally within property management or a related field.
Exceptional interpersonal skills with a strong preference for direct tenant interaction.
Proficient in property management software, work order systems, and standard office applications (e.g., MS Office).
Outstanding organizational abilities, with a talent for multitasking and prioritizing effectively.
Excellent written and verbal communication skills.
Collaborative mindset with a positive attitude towards contributing to a team-oriented work culture.
A genuine passion for growth and advancement within the property management industry.