Our client is seeking an Office Support Specialist to join their wonderful team! You will be in charge of leading the office in a positive, professional manner by ensuring the office runs smoothly and is always up to par. This is an amazing opportunity for a proactive individual to join a highly established company and provide the highest level of operational support!
This role is 5 days on site and is paying in the $60k - $65k base range!
Responsibilities
Daily walk-through of the office space to ensure the office space is clean and organized at the start of and throughout the day.
Ensure workspaces for guests and new hires are set -up with supplies and name tags at the beginning of the day.
Assist with arranging for regular maintenance of equipment (e.g.. heating and HVAC system, alarms, security cameras). Handle maintenance calls for repairs to office space, furniture and appliances.
Assist in supply ordering for the office and departments.
Issue and deactivate building security ID cards and parking where applicable.
Adjust and Oversee the schedule for cleaning and disinfecting office space and hoteling desks.
Ensure compliance with health and safety regulations.
Track ad-hoc facility expenses.
Assist Manager in planning local holiday and morale building events for the entire office.
Responsible for ordering, stocking and monitoring the inventory or office supplies.
Provide assistance and back-up support to Receptionists and Hospitality as needed.
Assist Manager with local onboarding and offboarding processes.
Guide employees to the appropriate resources to resolve office related inquiries or issues.
Provide support for other HR projects and perform duties as assigned
Basic Qualifications
Minimum 1-2+ years facilities, customer service or hospitality related experience.
Bachelor's degree preferred, but not required.
Exceptional detail orientation and organization skills (with strong sense of urgency and follow up/follow through)
Strong analytical, organizational, and problem-solving capability
Basic project management skills
Significant experience working with Microsoft Outlook, Word, Excel and PowerPoint
Ability to multi-task in a fast-paced environment
Strong interpersonal and customer service skills with clients and team members
Strong, clear and professional written and verbal communication skills
Ability to actively listen and accurately interpret directions and instructions
Actively seeks and responds positively to feedback; highly coachable
Takes personal responsibility for the quality and timeliness of work; achieves results with little oversight
'Can-do' attitude and proactive, solution-focused individual
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