Daily management and coordination of multiple leadership calendars, looking ahead and managing conflicts while anticipating leadership, team, and client needs.
Coordinating travel arrangements and submitting expense reports, timesheets as necessary.
Scheduling, coordination and hospitality for client and studio meetings or events
Budget tracking and reconciliation
Timecard management and reconciliation
A high degree of professionalism and confidentiality around sensitive issues
Composing meeting notes and general correspondence as needed
Responsible for keeping all employee information current, including contact information and vacation calendars
Printing/binding/scanning documents as needed
Technology liaison for the studio (printers, meeting technologies, file share sites, etc.)
Coordination of packages, deliveries, and incoming mail
Assist with onboarding new employees into the studio
Support the annual career development process and programming
Interfacing and collaboration with various departments within the firm
Special event planning and logistics for both on-site and off-site events
Maintain office space
What you will need to Succeed:
Minimum of 3+ years' experience in administrative support role
Strong customer service skills and flexibility are key
Attention to detail, ability to prioritize, ability to look around corners and plan ahead
Exceptional communication skills
Ability to work with a diverse and large group of creative professionals
Must be detail oriented and highly organized
Expert computer skills; MS Office-Word, Excel, PowerPoint, Outlook are a must; experience with the full Adobe Suite, SharePoint, MS Teams, MS Project, and other collaboration platforms desired.
Experience with design/collaboration platforms like Mural and InDesign a plus
Benefits packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.