Biology Facilities Coordinator (Construction & Planning Specialist) at Indiana University in Bloomington, Indiana

Job Description:

Department



BIOLOGY (BL-BI-IUBLA)



Department Information



The department of Biology is a large, unified department with strong undergraduate degrees, nationally-ranked graduate programs, and world-class research spanning the breadth of biological questions and experimental systems from ecosystems to microbiology and developmental biology, from evolution to cell biology, from molecular biology to systems biology, bioinformatics, and genomics. It is always an exciting time for Biology enormous advances in global genome analysis coupled with unprecedented developments in interdisciplinary research have made the 21st century the Century of Biology.


The Department of Biology is part of The College of Arts + Sciences, the oldest and largest academic division of Indiana University. The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For the full statement, click here.



Job Summary



Department Specific Responsibilities

• Serves as the Biology Facilities point person to identify mechanical, electrical, plumbing and infrastructure issues in all Biology facilities. Coordinate with appropriate University resources to resolve.


• Manages and coordinates construction projects in Biology facilities by outside contractors, including analyzing project issues with architects, engineers, and contractors which must be coordinated with Biology operations.


• Receives requests for and identify infrastructure, mechanical, electrical, and plumbing (MEP) issues in all Biology facilities.


• Analyzes potential causes, impacts, and recommend solutions. Coordinates and works with Facility Operations (FO) and Capital Planning and Facilities (CPF) as required to resolve problems in an expeditious manner, and to minimize negative impacts on research and teaching activities. Tracks maintenance requests to ensure completion in a timely manner.


• Serves as point person for routine Building Services requests for janitorial services.


• Communicates with Biology administration, faculty and staff on facilities issues that may affect teaching and research.


• Coordinates and schedules FO/CPF activities to minimize disruptions to research and teaching. In conjunction with the Biology Director of Facilities, participate in planning and design meetings with CPF and outside architecture/engineering (A/E) consultants pertaining to construction projects in all Biology facilities.


• Coordinates with building users, review project drawings and specifications to ensure design goals are incorporated into the drawings/specifications, and work to identify any coordination issues between the design/construction plans and existing facilities. Participates in all construction progress meetings and help resolve construction issues as requested.


• Works with FO, CPF, A/E consultants, and outside contractors as required to identify and resolve building infrastructure and MEP systems/routings that may not appear on existing drawings and other record documents.


• Serves as a point person with EHandS and INLOCC regarding life-safety, building code and environmental/health issues identified by these departments. Works to resolve as necessary.

General Responsibilities

• Manages, supervises, inspects, and coordinates new construction and remodeling projects on assigned campuses; monitors construction timeline to ensure contractors maintain accurate schedule and perform to university standards; reviews and approves contractors' billing performance. Coordinates necessary interruption of services between administration, Physical Plant, and contractors.


• Reviews engineering drawings and specifications and serves as project coordinator with architects, engineers, contractors, and administrators. Reviews and approves shop and as-built drawings for university archives and Physical Plant use.


• Provides feedback and recommendations to administrators and concerned parties on project cost analyses and alternatives after project bids have been submitted. Advises interior designers of special circumstances and facilities requirements; advises and assists architects and engineers with contract change orders as required by new functions, unforeseeable conditions, code requirements, or design refinements.


• Maintains documentation of all assigned projects with IU-issued software, including timelines, schedules, substantial completion, and other elements of construction.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree

WORK EXPERIENCE



Required

• 2 years of construction management experience and/or large-format planning, experience managing multi-disciplined construction projects with scopes of work including HVAC, plumbing, and electrical

LICENSES AND CERTIFICATES



Required

• Possesses a valid driver's license and ability to be insured by Indiana University Upon Date of Hire

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty


• Highly thorough and dependable


• Demonstrates a high level of accuracy, even under pressure


• Basic knowledge of Indiana Building Codes


• Ability to read and interpret large-format schematics, blueprints and drawings


• Strong oral and written communication skills, with demonstrated ability to effectively communicate with a broad range of customers and management levels


• Demonstrated working knowledge and practical application and experience in word processing, spreadsheet, planning and data base software use as well as e-mail utility


• Demonstrates problem solving skills


• Demonstrates experience and advanced skills in project management/project communication

Preferred

• General knowledge and experience with building HVAC systems, steam heating, mechanical, electrical, and plumbing systems


• General knowledge and experience with building construction methods and techniques


• Ability to read and interpret architectural and engineering drawings and specifications


• Ability to use and interpret data from various types of hand-held testing equipment (amp/volt meters, infrared temperature readers, etc.)

Working Conditions / Demands



This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Department of Biology


Bloomington, Indiana


This is an in-person position



Advertised Salary



$62,000-$67,000 depending on education and experience



Work Hours



Facilities Coordinator shall be on-call after hours, 7 days per week, to deal with emergency facility issues.



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Career


FLSA: Exempt


Job Function: Engineering, Trades & Facility


Job Family: Construction & Planning


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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